Accounts Receivable/Billing Specialist

Job Description

Job Description

The Billing Specialist is responsible for managing day-to-day invoicing and accounts receivable activities while working closely with the Accounting Manager. This role is ideal for a detail-oriented professional who is comfortable with construction and project-based billing and enjoys creating accurate, efficient financial processes.

Key Responsibilities

• Prepare and issue customer invoices, including progress and milestone billings for long-term construction and project-based contracts.
• Track, process, and bill approved change orders promptly to ensure all completed work is invoiced accurately.
• Monitor accounts receivable aging, follow up on outstanding invoices, and resolve billing discrepancies with customers.
• Maintain accurate and current accounts receivable records within the company's accounting system.
• Coordinate with Estimating, Project Management, and Operations to ensure billings align with contract terms, approved change orders, and project progress.
• Support billing and recordkeeping requirements for commercial, government, and institutional customers, including compliance with customer-specific invoicing formats and documentation requirements.
• Assist the Accounting Manager with bookkeeping, financial reporting, and other accounting-related administrative duties as assigned.

 

Performance Based Bonus

Qualifications

• Minimum of two years of experience in billing, accounts receivable, bookkeeping, or a related accounting role.
• Construction, project-based, field services, or contracting industry experience preferred.
• Proficiency with QuickBooks Online or comparable accounting software.
• Strong Microsoft Excel skills.
• Excellent attention to detail with the ability to manage multiple projects and invoices simultaneously.
• Strong written and verbal communication skills, including experience handling customer collections professionally.

Preferred Qualifications

• Experience with progress billing, percentage-of-completion billing, or AIA-style pay applications.
• Familiarity with government, municipal, institutional, or other public-sector contract billing requirements.
• Knowledge of construction contracts, change order management, and project accounting principles.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.