Property Administrator/Office Coordinator

Job Description

Job Description

Job Summary:

This position will be responsible for the abstract/set up of all new leases and amendments and the ongoing maintenance of lease files, tenant billings, rent roll information, and the collection of all monies owed by tenants. This person will also assist in the management of the daily office operations.

Job Duties:

• Abstracts all new leases and amendments; complete abstract packages for review
• Sets up and maintain leases, renewals, and amendments in MRI
• Coordinates all move-ins and move-outs with property managers
• Common Area Maintenance and Real Estate Tax Reconciliations
• Code invoices in conjunction with the Property Manager
• Prepares account reconciliations – payments histories, sending statements
• Calculates percentage rent charges and verifying gross sales where appropriate
• Input cash receipts in MRI, verify batch and deposit match, input cash to bank
• Follow standard operating procedure for monthly rent collections.
• Maintains correspondence with tenants regarding rent changes, budget adjustments and outstanding account balances. Send rent change letter on the 15th - 45 days in advance.
• Works with Property Managers to research and evaluate outstanding issues related to tenant accounts. Respond to tenant requests (phone calls, emails, audit letters) daily.
• Respond to employee requests (other departments –accounting, finance, TI) daily
• Other job related duties as assigned
• Serve as the initial point of contact for phone calls and visitors including tenants, prospective tenants, brokers, contractors, vendors, consultants, etc.
• Receive maintenance requests and direct them to the appropriate team members
• Manage incoming and outgoing mail/deliveries
• Maintain kitchen, copy, reception and conference room areas
• Ensure that office and kitchen supplies and machines are properly stocked
• Manage subscriptions and professional memberships
• Other duties as assigned

Job Qualifications:

• 1-2 years experience in commercial real estate lease administration preferred
• BA/BS degree or Accounting experience a plus
• Proficiency in Microsoft Office Suite including Outlook, Word, Excel
• Experience in MRI preferred
• Must possess strong verbal and written communication skills
• Excellent organizational skills and continual attention to detail
• Demonstrate ability to work independently as well as in a team environment
• Ability to handle confidential information appropriately
• Ability to establish priorities and meet tight deadlines
• Regular attendance onsite is an essential function of the job.