HVAC ADMINISTRATIVE ASSISTANT

Job Description

Job Description

King Mechanical Company is seeking a dependable, organized, and professional HVAC Administrative Assistant to join our growing team.

We are looking for someone who can thrive in a fast-paced HVAC office environment, provide excellent customer service, and assist management and field technicians with daily operations.

Position Details:
• Full-Time
• Monday–Friday
• 8:00 AM–5:00 PM
• Pay: $23.00–$25.00 per hour, based on experience

Key Responsibilities:
• Answer and manage incoming customer calls and emails
• Schedule HVAC service calls, maintenance, and installations
• Coordinate schedules with technicians and customers
• Prepare invoices, purchase orders, and work-related documents
• Maintain accurate customer and job records
• Assist with inspections, warranties, and equipment documentation
• Communicate with vendors and suppliers
• Track equipment and material orders
• Assist with accounts receivable/payable and general office duties
• Maintain organized electronic and paper files
• Provide administrative support to management and field personnel

Qualifications:
• Previous administrative or office experience required
• HVAC, construction, or mechanical industry experience preferred
• Strong communication and customer-service skills
• Excellent organizational skills and attention to detail
• Proficient with computers, email, and Microsoft Office
• QuickBooks experience preferred
• Experience with ServiceTitan or other HVAC service-management software is a plus
• Ability to multitask and prioritize in a fast-paced environment
• Professional, dependable, and willing to learn HVAC terminology and processes

Company: King Mechanical Company
Position: HVAC Administrative Assistant
Schedule: Monday–Friday, 8:00 AM–5:00 PM
Compensation: $23.00–$25.00/hour, based on experience

We are looking for a motivated individual who wants to grow with King Mechanical Company and become an important part of our HVAC operations team.

Interested candidates should submit their résumé for consideration.

\nCompany Description

King Mechanical Company, Inc. has extensive years of experience in the HVACR industry. As a choice mechanical contractor, we proudly provide residents and businesses of the Baltimore area with a complete range of residential and commercial refrigeration as well as heating and air conditioning sales, service, maintenance, and installation.

Company Description

King Mechanical Company, Inc. has extensive years of experience in the HVACR industry. As a choice mechanical contractor, we proudly provide residents and businesses of the Baltimore area with a complete range of residential and commercial refrigeration as well as heating and air conditioning sales, service, maintenance, and installation.