Medical Receptionist I

Loudoun County Government has been named one of Forbes 2025 Best Large Employers! Were proud to be recognized nationally for our commitment to employee satisfaction and excellence in public service. At Loudoun County we bring together talented professionals from all backgrounds to make a meaningful impact in a dynamic growing community thats The Loudoun Difference .

Welcome and thank you for your interest in employment with Loudoun County Government!

ALL SECTIONS OF THE APPLICATION MUST BE COMPLETED IN ITS RESUME IS CONSIDERED SUPPLEMENTAL INFORMATION ONLY. APPLICATIONS THAT ARE INCOMPLETE OR INDICATE SEE RESUME WILL NOT BE TAKEN INTO CONSIDERATION.

Introduction

The Loudoun County Department of Mental Health Substance Abuse and Developmental Services is seeking a talented and motivated individual to serve as a Medical Receptionist I in the Operations Support this role you will work with a trusted and reputable team that has a history of success connecting individuals and their families with person-centered recovery-oriented services and supports.

We welcome new teammates who approach their professional careers with enthusiasm and dedication to our diverse and fast-growing county. Come be a part of something that matters.

Job Summary

The Medical Receptionist is responsible for providing outstanding customer service to individuals accessing behavioral health services primarily at our Leesburg Clinic but you may be asked to support other locations as needed. Ideal candidates will possess exceptional customer service skills computer and data entry experience strong written and oral communication skills be detail-oriented and have previous professional experience utilizing an Electronic Health Record (EHR) to maintain service delivery records.

Primary responsibilities include:

• Greeting and checking in individuals in a healthcare setting and assisting new individuals interested in enrolling for Departmental services.
• Answering and directing general inquiries from individuals both in-person and over the telephone scheduling appointments collecting payments and verifying billing and insurance information.
• Provides courteous and timely customer service to County staff vendors visitors and the public; provides information; responds to questions and refers individuals to appropriate staff.
• Manages medical provider schedules; sets-up hours of availability; notifies individuals of appointment cancellations due to staff illness inclement weather and other emergencies; and facilitates rescheduling activities.
• Accurately enters information into the Electronic Health Record system.

Position Hours: Mon Fri: 8:30am 5pm with a required closing shift at least once per month until 8 pm. This position may be required to work more than one closing shift per month depending on staffing and program needs.

Minimum Qualifications

High school diploma or equivalent and two (2) years of related administrative work experience preferably in a medical office or health and human services setting or equivalent combination of education and experience.

Preferred:

• Experience with standard office equipment including desktop scanners.
• Proficiency with computers and Microsoft Office programs.
• Bilingual skill with the ability to read write and speak in both English and Spanish.

Job Contingencies and Special Requirements

Employment is contingent upon successfully passing pre-employment background check to include fingerprinting credit NCIC DMV and TB test. Must have a good driving record and a valid drivers license in Virginia or regional state of residence.

Special Requirements:

• Must be available to work 7.5-to-10-hour shifts between the hours of 8:30 AM 8:00 PM Monday through Friday.
• Must maintain current CPR/First Aid/AED and OSHA certifications.
• Must successfully complete mandatory training including HIPAA Human Rights and Therapeutic Options.

Equal Employment Opportunity
Loudoun County Government prides itself on fostering a diverse and inclusive workplace that promotes employee wellness and work-life balance. As an equal opportunity employer we consider all qualified applicants regardless of age color disability gender identity genetic information national origin political affiliation race religion sex sexual orientation or other non-merit factors.

Reasonable Accommodation
Applicants who wish to request a reasonable accommodation during the recruitment process should call Human Resources directly at
or email Human Resources.

Required Experience:

Junior IC