Administrative Assistant/Scheduler

Job Description

Job Description

Eden Senior Care , founded in 2016, is a growing healthcare management company focused on managing and operating Skilled Nursing, Rehabilitation, and Assisted Living communities across Minnesota, Wisconsin, Illinois, Ohio, Pennsylvania, Indiana, and Alabama. Our mission is to support the success of each community by providing strong leadership, corporate support, and the resources needed to deliver exceptional care. We value our employees and are committed to creating a positive environment for both our team members and the residents we serve.

Eden Vista Oshkosh , part of the Eden Senior Care Network, is seeking a Full-Time Administrative Assistant/Scheduler to join our team.

Position: Administrative Assistant/Scheduler

• 8 AM to 4 PM, Mondsys to Fridays
• Occasional weekends and holidays
• Experience in front desk/reception/administrative task and scheduling is PREFFERED.

Job Responsibilities:

• Oversees end-to-end staffing operations, ensuring workforce needs are consistently met
• Coordinates with recruiting agencies and leads hiring efforts to fill vacancies efficiently
• Supports candidate screening, onboarding, and post-hire processes (e.g., relocation, documentation)
• Plans and executes employee orientation and training programs
• Develops and manages staff schedules, including shift allocation and 24-hour staffing coverage
• Maintains timekeeping, attendance tracking, and reviews PTO/vacation requests
• Partners with payroll to ensure accurate compensation and compliance with policies and regulations
• Prepares and submits reports on staffing operations and performance metrics
• Utilizes scheduling systems to create, update, and manage master schedules and daily staffing sheets
• Ensures adequate staffing coverage in advance, particularly for skilled nursing facility operations
• Monitors attendance and supports progressive disciplinary processes for excessive absences/tardiness
• Composes confidential correspondence and prepares administrative and technical materials for leadership
• Coordinates development, distribution, and implementation of policies and procedures (personnel, resident care, manuals, job descriptions)
• Maintains strong cross-department collaboration to support smooth facility operations
• Manages internal mail distribution for staff and residents
• Safeguards confidentiality of resident, administrative, and corporate information
• Assists with accounts payable and resident trust functions in coordination with the business office
• Serves as a primary point of contact for calls, visitors, families, and stakeholders, ensuring proper routing and support