Administrative Specialist

Administrative Specialist I (S)The Administrative Specialist position provides administrative and clerical support to professional and specialty staff within the Charlotte District Office. The role performs essential operational tasks including data entry, claims processing, file creation, and generating authorizations while ensuring accurate and timely information flow. It supports internal and external customers through written and verbal correspondence with consumers, vendors, visitors, and agency staff. This position also delivers general office functions such as phone coverage, mail distribution, visitor reception, and equipment check-in. Additionally, the role provides basic technical assistance for computers, software applications, and office equipment. Key duties include:Enter and retrieve data in agency systems to support case documentation and service delivery workflows.Create service authorizations and process claims in accordance with program standards and established procedures.Set up and maintain case files to ensure accurate, organized, and compliant recordkeeping.Correspond with consumers, vendors, visitors, and staff through written and verbal communication to support program operations.Order aids, appliances, assistive technology, and other equipment needed for consumer services.Provide general office support, including answering phones, greeting visitors, distributing mail, and preparing materials.Check in equipment and ensure proper routing or storage according to office protocols.Operate and support use of general office machinery, including printers, fax machines, and computers.Provide basic technical assistance with software programs and office equipment troubleshooting.Perform additional administrative tasks as assigned to maintain smooth daily operations.Salary Grade Range: $39,244.00 - $68,679.00Recruitment Range: $39,244.00 - $41,078.00Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement.The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred:Proven proficient use of general office equipment, including printers, scanners, multi-line phone systems, and fax machines, in support of daily administrative operations.Experienced in applying intermediate computer skills to navigate software programs, enter data, retrieve records, and troubleshoot routine technical issues.Documented experience in delivering high-quality customer service through clear, professional interactions with consumers, vendors, visitors, and internal staff.Reliable execution of administrative tasks such as mail distribution, document preparation, and file management within a high-volume office environment.Effective management of time-sensitive clerical workflows, including claims processing, case file setup, and documentation tracking, with strong attention to detail.The posting will close at 11:59 P.M. the night before the end date. This position is funded in part through federal funds.The Division of Services for the Blind provides services to people who are visually impaired, blind and deaf-blind to help them reach their goals of independence and employment.The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave is available to eligible employees.Visit the website for State Benefits.The North Carolina Department of Health and Human Services (DHHS) is an Equal Opportunity Employer that embraces an Employment First philosophy, which consists of complying with all federal laws, state laws, and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job.Be sure to complete the application in its entirety. Resumes will not be accepted in lieu of completing this application.Information should be provided in the appropriate areas, to include the following: Education, including high school and all degrees obtained, Work Experience, and Certificates & Licenses. It is critical to our screening and salary determination process that applications contain comprehensive candidate information.Answers to Supplemental Questions are not a substitute for providing all relevant information within the body of your application. To receive credit for the supplemental questions, you must provide supporting information within the "Work Experience" section of the application to support your answers.If multiple applications are submitted to an individual posting, only the most recent application received prior to the closing date will be accepted. Applications must be submitted by 11:59 PM on the closing date.Applicants may be subject to a criminal background check. All candidates selected for positions considered "Positions of Trust" will be subject to a criminal background check.Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account. Upon the closing date, applications are "Under Review" and will be screened by Human Resources for qualified applicants. The hiring process may take several weeks.Degrees must be received from appropriately accredited institutions. Transcripts and degree evaluations may be uploaded with your application. The State of North Carolina/Office of State Human Resources uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent.For a list of organizations that perform this specialized service, please visit the NACES membership website at must be received from appropriately accredited institutions. Transcripts, degree evaluations, and cover letters may be uploaded with your application.Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications. Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing. Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD 256 or NGB 22, along with the state application.Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), DHHS is committed to the full inclusion of all qualified individuals. As part of this commitment, DHHS will ensure that people with disabilities, or known limitations covered by the PWFA, are provided with reasonable accommodation. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.If there are any questions about this posting, please contact Talent Acquisition at View email address on click.appcast.io. Resumes will not be accepted in lieu of completing this application.High school diploma or General Educational Development (GED) diploma and two years of related administrative experience OR an equivalent combination of education and experience.The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.Recruiter: Tresha Walker