Quality Admin

Job Purpose The Quality Admin provides key support for the Quality Assurance Department and is responsible for driving the integrity and effectiveness of the site’s quality, food safety, and compliance programs by ensuring accurate documentation, monitoring sanitation and processing controls, supporting regulatory and certification requirements, and delivering essential training across Quality Systems. Serve as a key resource for Presage, ETQ, and PowerBI, maintain critical records, coordinate sensory and audit activities, and proactively identify and communicate risks to uphold product safety, regulatory compliance, and operational excellence. Additionally assists the Quality Systems Team in the daily work requirements, including LIMS Maintenance, document and records review, and audit program upkeep. Responsibilities Ensure accuracy and completion of Presage checks for all departments onsite (excluding Quality) and report any issues or out of spec checks to site leadership. Support the library of Quality Control & Quality Systems training videos. Partner with Training department to send completed training sheets and videos to be uploaded into FEED learning management system. Identify and address any potential food safety/compliance/regulatory issues. This could be the result of documentation issues, laboratory testing results out of specification, processing parameters not achieved, personal observations, employee feedback, etc. Maintenance and identification of laboratory continuous improvement activities (5S integration, quality systems integration). Responsible for the ordering (creating/receiving PO’s) of laboratory and quality related equipment, supplies, and services. Coordinate and facilitate any quality new hire orientation and provide any necessary training for plant personnel on quality management systems (Presage, ETQ, etc.) as well as all laboratory equipment and associated SOPs. Support the site calibration program by maintaining records of lab equipment and plant scales to upload into Compu Cal software. Responsible for the creation and maintenance of the Glass & Brittle Plastics Schedule, as well as supporting other internal site audit programs (i.e. GMP Audits, Internal Audits). Responsible for maintaining all results and reports in a confidential manner in accordance with the Company Letter of Confidentiality. Responsible for managing the record retention program for all required process documentation. Follow all safety, work policies, and Good Manufacturing Practices (GMP) rules. Skills / Qualifications Required Must have high school diploma or equivalent. Previous laboratory testing recommended but not required. Must be certified or willing to complete certification within 6 months for Better Process Control School & PCQI. Strong analytical and problem-solving skills with a strong focus on details and accuracy of records. Ability to work independently with professional demeanor. Effectively able to communicate both verbal and written with various cross-functional teams. Intermediate computer skills (Word, Excel, Outlook, WMS). Self-starter and self-motivated with the ability to complete work assignments based on broad directions with minimum supervision. Knowledge of materials management techniques. Working Conditions and Physical Requirements 40-45 hours/sitting/standing/walking/lifting. Ability to lift up to 50 lbs. Assist can be provided. Food Safety Responsibilities Notify supervision of any repairs or adjustments that are required that may affect product quality or food safety. Understand, observe, and comply with the handling and usage of the color-coded container policy while in the Production Areas. Perform all duties necessary to meet Company, Customer and/or Government requirements/standards as prioritized by the Company. Ability to initiate action to prevent the occurrence of nonconformities relating to Food Safety and the Quality of the product, processes, quality system, or safety system. Identify and record any problems relating to Food Safety and the Quality of the ingredients, processes, quality system, or safety system. Control further processing or delivery of nonconforming product in terms of Food Safety and Quality issues until the deficiency or unsatisfactory condition has been corrected. In the event of absence, another employee with the same skill level will assume the duties and responsibilities as required. Benefits Comprehensive medical, dental, and vision coverage, effective day one! Supplemental health plans (hospital indemnity, accident, and critical illness insurance) Paid Time Off to recharge and support work-life balance Paid parental leave & adoption assistance (up to $10,000) Parental support & family care benefits, including childcare resources and lactation support 401(k) to support retirement planning with up to 9% in employer match Wellness reimbursement (up to $500 for qualified wellbeing expenses) Employee Assistance Program (EAP) for emotional wellbeing and work-life support Company-paid life insurance and short-term disability Employer HSA funding (for HDHP participants) Tuition reimbursement (up to $10,000) and student loan repayment ($200/month) Learning & development programs to unlock your full potential Rewards & recognition, matching gifts, free product, and Business Resource Groups Position Location Webster, NY Reports To Quality Systems Manager Travel Requirements Less than 10% Compensation Base pay range: $50,000 - $65,000 USD. Base pay offered may vary depending on geography, job-related knowledge, skills, and experience. A full range of medical, financial, and/or other benefits, dependent on the position, is offered. Equal Opportunity Employer fairlife, LLC is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. All qualified applicants and employees will be given equal opportunity. Selection decisions are based on job-related factors. Accommodation In addition to its nondiscrimination commitment, the Company will also provide reasonable accommodation of qualified individuals with known disabilities unless doing so would impose an undue hardship on the Company. If you have a disability and would like to request accommodation in order to apply for a position with us, email View email address on click.appcast.io. #J-18808-Ljbffr Fairlife