Executive Administrative Assistant

Executive Administrative Assistant

Salary: $55,000 annually Start Date: July 1, 2026 Reports To: Superintendent / School Leader

About Hope Leadership Academy

Hope Leadership Academy (HLA) is committed to creating a safe, structured, and academically excellent environment where every scholar thrives. We believe strong systems, clear communication, and exceptional service are essential to supporting students, families, and staff.

Position Summary

The Executive Administrative Assistant provides high-level administrative and operational support to the Superintendent and leadership team. This role manages schedules, communications, meeting coordination, and key administrative systems that keep the school organized, responsive, and running smoothly.

The ideal candidate is proactive, detail-oriented, discreet, and able to manage multiple priorities with professionalism and care.

Key Responsibilities

Executive & Administrative Support

• Manage the Superintendent calendar, scheduling, and meeting logistics
• Coordinate agendas, meeting materials, notes, and action-item follow-up
• Draft, proofread, and organize professional communications (emails, letters, memos)
• Maintain systems for confidential documents, records, and leadership files

Office & Schoolwide Coordination

• Serve as a key point of contact for internal and external stakeholders (families, district partners, vendors, community members)
• Support event planning and logistics for schoolwide meetings, family events, and staff gatherings
• Manage ordering, inventory, and office supply systems; coordinate printing and materials

Data, Compliance & Reporting Support

• Track deadlines and support completion of required documentation and submissions
• Maintain accurate logs, correspondence records, and leadership documentation
• Support basic data entry and reporting tasks as assigned

Professionalism & Customer Service

• Provide high-quality customer service with warmth, clarity, and follow-through
• Maintain confidentiality and discretion with sensitive information
• Support a positive school culture by modeling professionalism and responsiveness

Required Qualifications

• High school diploma required; Associate's or Bachelor's degree preferred
• 3+ years of administrative experience (executive support preferred; school setting a plus)
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to handle confidential information with discretion
• Proficiency with Google Workspace and/or Microsoft Office (Docs/Sheets/Slides, Outlook/Gmail, calendars)
• Ability to prioritize competing deadlines in a fast-paced environment

Preferred Qualifications

• Experience supporting senior leadership in a school, nonprofit, or mission-driven organization
• Experience with scheduling across multiple stakeholders and managing complex calendars
• Strong event coordination and project-tracking skills
• Bilingual (Spanish/English) a plus (if relevant to your community)

Core Competencies

• Professional judgment and confidentiality
• Proactive planning and problem-solving
• Strong time management and follow-through
• Clear communication and relationship-building
• Team-oriented service mindset