Ohio ARNG Medical Case Coordinator

Job Description

Job Description

Arcetyp LLC is a growing small business that provides a broad range of consulting services to US Federal Government, US Military, and Commercial clients. Services include Management & IT Consulting, Program & Project Management, and Professional & Admin Services. 

We accept direct hire candidates only, W2 employee hires. We do not accept 1099 independent consultants. We do not accept staffing firms. We do not accept corp-to-corp (C2C) candidates. We can't sponsor H1B.

Arcetyp LLC is looking for a Medical Case Coordinator onsite in Columbus OH to support a US Government client. All work under this contract shall be performed at the Government site. 

Location: Columbus, Ohio – Defense Supply Center Columbus: 401 North Yearling Road, Columbus, OH 43213

Employment Type: Full-Time
Work Schedule: Generally Monday–Friday, 7:30 AM–4:30 PM, with occasional schedule adjustments based on mission requirements

Weekend work may be required to support events. Reimbursed travel throughout OH may be required to support events onsite at Ohio Army National Guard units in communities throughout Ohio, including Akron, Cleveland, Toledo, Columbus, Lima, Mansfield, Youngstown, Portsmouth, Springfield, and other locations. 

Position Overview

Seeking Medical Case Coordinators to provide clerical, administrative, and medical readiness support for the Ohio Army National Guard.

The position assists case managers with medical documentation processing, appointment coordination, electronic records maintenance, and administrative tracking activities supporting Soldier medical readiness and deployability.

This is a non-clinical administrative position and does not require nursing or social work licensure.

Primary Responsibilities

• Provide day-to-day administrative support to medical case managers and military medical readiness personnel.
• Receive, organize, process, and maintain Soldier medical documentation.
• Assist with requests for medical records and follow up on outstanding documentation.
• Coordinate and track medical appointments, referrals, and administrative case requirements.
• Enter and update case information in authorized electronic tracking and medical readiness systems.
• Maintain accurate records of pending actions, completed tasks, and documentation status.
• Prepare administrative reports, spreadsheets, case tracking logs, and correspondence.
• Communicate with Soldiers, Medical Readiness NCOs, and authorized healthcare personnel regarding administrative requirements.
• Support Soldier Readiness Processing (SRP), mobilization preparation, and medical readiness documentation activities.
• Maintain confidentiality and safeguard protected medical information.

Required Background and Experience

• High school diploma or equivalent.
• Demonstrated clerical and administrative proficiency.
• Basic computer skills and functional familiarity with Microsoft Office 365.
• Ability to perform accurate data entry, organize records, and manage multiple administrative tasks.
• Effective written and verbal communication skills.

Years of Experience: The solicitation does not establish a minimum number of years. For recruiting purposes, one year of administrative, clerical, medical records, or healthcare support experience is preferred , but qualified entry-level candidates may be considered.

Required Skills

• Proficiency with Microsoft Word, Excel, Outlook, and electronic recordkeeping.
• Strong attention to detail and organizational skills.
• Ability to maintain accurate and confidential records.
• Effective communication and customer service skills.
• Ability to prioritize tasks and meet administrative deadlines.
• Familiarity with basic medical terminology or ability to learn medical documentation procedures.
• Ability to work collaboratively with case managers, Soldiers, and military personnel.

Preferred Qualifications

• Experience in medical records, healthcare administration, patient scheduling, or medical office support.
• Previous military, Army National Guard, Army Reserve, or Department of Defense administrative experience.
• Familiarity with medical readiness tracking, SRP activities, or military medical documentation.
• Experience with eCase, MEDCHART, MEDPROS, MODS, or related systems.

Work Environment: Primarily on-site in Columbus, Ohio. Employment is contingent upon contract award and satisfaction of applicable Government installation and system access requirements.

Min. Citizenship Status Required: U.S Citizenship and must be meet suitability screening for working in a federal government environment, must pass a background check.

COMPENSATION: Pay and benefits information for this position will be provided to interested candidates that apply. Arcetyp offers a package of compensation and benefits to full-time salaried employees. 

Arcetyp is an Equal Opportunity Employer and we highly value diversity of our workforce. We accept resumes from all interested parties and consider applicants for all positions without regard to race, color, religion, sex, national origin, age, marital status, sexual preference, personal appearance, family responsibility, the presence of a non-job-related medical condition or physical disability, matriculation, political affiliation, veteran status, or any other legally protected status.