Records Assistant

Records Assistant

Classification: Regular

Minimum Pay: $17.58

Compensation will be commensurate with the level of the position, education, and experience.

JOB DESCRIPTION SUMMARY

The Records Assistant reviews and evaluates official college transcripts; posts transfer credits to student records; processes various forms; communicates with internal and external constituents; uses and updates databases; assists with phone and office coverage; and assists with various office projects, as assigned. This announcement is active through 6/15/26 at 11:59pm and will no longer be listed as of 6/16/26.

ESSENTIAL POSITION FUNCTIONS:

• Reviews and evaluates official college transcripts.
• Posts transfer credits to student records.
• Uses, updates & maintains various departmental databases, including TES.
• Processes various Registrar's Office forms & links them into Etrieve.
• Assists with various tasks associated with grade processing on a quarterly basis.
• Drafts and sends communication pieces to students, faculty, and staff.
• Maintains a current procedural manual for position.
• Answers multi-line telephone and directs calls to appropriate staff.
• Greets students, faculty and other customers, directing them to the appropriate resources.
• Assist with filing.
• Assist with various office projects as needed.
• Consistently and dependably attends work, activities, and functions as scheduled or assigned.

This is an on-premise position at the Fort Omaha location.

KNOWLEDGE, SKILLS AND ABILITIES:

• Excellent typing skills, knowledge of computer applications, including how to research on the internet and the ability to use Microsoft software and SharePoint with a high level of proficiency.
• Excellent verbal and written communication skills.
• Knowledge of College programs and services.
• Knowledge of general office procedures.
• Knowledge of FERPA regulations.
• Excellent organizational and time management skills.
• Ability to maintain accurate files.
• Ability to maintain confidentiality.
• Ability to maintain professionalism, patience and understanding in stressful situations.
• Ability to effectively work/interact with various cultures and ethnicities.

MINIMUM QUALIFICATIONS FOR EDUCATION AND EXPERIENCE:

• Associate's degree required. Bachelor's degree preferred.
• Three (3) years of related work experience.
• Equivalent combination of education and/or related work experience considered.
• Knowledge of Microsoft Office and SharePoint software required.
• Must pass background check.

The specific statements shown in each section of this description are not intended to be all inclusive. They represent typical elements and criteria considered necessary to perform the job successfully. Metropolitan Community College recognizes that an individual with a disability may require an accommodation to enable the candidate to successfully perform a job function. Consideration will be given to reasonable accommodations.