Assistant Finance Director

Financial Management And Reporting Position

This position oversees financial management and reporting functions and responsibilities including but not limited to general accounting; development, monitoring and reporting for operating and capital budgets; cash and investment management; accounts receivable; accounts payable; reporting for capital/fixed assets; grants accounting and reporting; financial statement preparation and reporting; internal controls; debt management including accounting and reporting for bond and other debt issuances and refunding; purchasing and other financial functions of the City. Work involves contact with both internal and external customers, thus requiring good interpersonal skills and the ability to exercise discretion.

The duties listed below represent the various types of work that may be performed. The omission of specific statements of duties does not exclude them if the work is related or a logical assignment to this class.

• Supervises staff, which includes prioritizing and assigning work; coaching and providing feedback; ensuring staff is trained; ensuring that policies and procedures are followed;
• Oversees, provides guidance, and is hands-on involved in the accurate processing and recording of financial transactions, including interfacing financial transactions from various City systems such as utility billing, municipal court, building permits, planning and development, parks, police, library, etc., to the City's accounting and financial management system;
• Monitors and reports on City's revenues and expenditures, responsible for the compilation of monthly, quarterly and year-end financial statements, preparation of general ledger account analyses, accounting treatment determinations, and maintaining City's financial records;
• Oversees and manages City's cash management program by monitoring cash balances in City's depository accounts and appropriately invests all idle cash balances, providing the necessary liquidity to meet both short-term and long-term cash flow requirements while providing competitive yields and ensuring compliance with the City's Investment Policy and PFIA requirements; monitors and reports on City's investments;
• Responsible for maintaining accounting and financial reporting structure including updating chart of accounts; takes the lead to ensure transactions are recorded and accounted for correctly and in accordance with GASB standards;
• Provides leadership in the implementation of technology and administrative solutions to improve work processes;
• Responsible for improving and strengthening internal controls; interpreting and implementing GASB pronouncements and standards; and eliminating opportunities for audit findings;
• Makes recommendations to and confers with the Chief Financial Officer in matters relating to fiscal and budgetary policies of the City; advises City departments on proper financial procedures;
• Assists as required for emergency/disaster management;
• Prepare regular and special reports for financial and investment information as scheduled or requested by other Departments; and
• Perform other duties as assigned.

Knowledge, Skills & Abilities

• Governmental accounting principles and practices.
• Principles and practices of public investing
• Audit principles and regulations
• Requirements for internal and external customers for cash funding projects
• Interface and banking transactions
• Account analysis and reconciliation
• Principles and practices of municipal budget preparation and variance analysis
• Grants management
• Balance sheet components
• Ability to work with software related to accomplishing the accounting functions, including spreadsheets and various computer applications
• City Ordinances, policies, procedures, Federal, State, and Local laws, and be able to ensure proper application by subordinates
• Behaviors consistent with servant leadership
• Providing customer service
• Advanced skill in mathematics
• Utilizing computer databases
• Ability to communicate clearly and effectively, both orally and in writing
• Perform arithmetic computations accurately and quickly
• Manage time well, be highly organized and plan work assignments effectively to maintain a smooth flow of record keeping and information processing
• Prepare clear and concise statistical and financial reports
• Interpret City investment policy to ensure investment portfolio compliance
• Establish successful working relationships and display behaviors consistent with servant leadership
• Select, train, supervise, and evaluate employees
• Coordinate internal and external audit activities
• Analyze and interpret financial data
• Use modern office technology, including a personal computer
• Perform the essential functions of the job: must have good hand-eye coordination to operate equipment (vehicles, telephones, copying machines and other office machines, etc.); endure extended periods of exertion and sit for long periods of time; follow verbal and written directives; communicate courteously and effectively with other people; must exercise good judgment and make competent decisions; must be able to maintain confidentiality with public information, vendor confidentiality, and personnel matters
• Encourage and facilitate a harmonious working environment; therefore, the following interpersonal and personal characteristics are expected:
• Displays enthusiasm for the job, which includes attendance, performance, and conduct;
• Ability to work effectively and cohesively with others;
• Displays courteous, respectful, and polite demeanor towards co-workers and members of the public; and
• Recognizes the importance of being a team member that creates a positive working environment

Minimum Qualifications

An equivalent combination of education, experience, certifications, and training may be considered.

• Bachelor's degree from an accredited college or university with major coursework in accounting, finance, business administration, or a related field
• Four (4) years of increasingly responsible accounting experience, including one (1) year of administrative or lead supervisory responsibility, with experience in governmental fund accounting
• Valid Texas Class C Driver's License - driving record must be in compliance with City policy
• Applicants who possess relevant Finance/Accounting certifications or licenses may be considered with preference.

Supplemental Information

Physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands While performing the duties of this job, the employee is regularly required to sit, walk, and stand; talk and hear; use hands to handle, feel, or operate objects, tools, or controls; reach with hands and arms; and perform repetitive movements of hands or wrists. Specific vision abilities required for this job include close vision and the ability to adjust focus.