Accounts Payable Specialist

Job Description

Job Description

Accounts Payable Specialist

Job Description

The Accounts Payable Specialist supports a high-volume accounts payable function by processing invoices, managing email-based approvals, and maintaining accurate financial records. This full-time, contract-to-hire role offers long-term career stability, a collaborative team environment, and the opportunity to grow into a permanent position.

Responsibilities

• Manage and organize email-based approval workflows for incoming invoices from multiple offices.
• Verify and double-check invoice details to ensure accuracy before uploading into the accounts payable system.
• Process and upload approximately 50 or more invoices per week in a timely and organized manner.
• Communicate with more than 40 offices via email to secure and track invoice approvals.
• Use BST software to enter, review, and maintain accounts payable data.
• Utilize Microsoft Outlook for daily email communication, approvals, and administrative coordination.
• Perform high-accuracy data entry to support reliable financial records and reporting.
• Maintain clear documentation and records of invoice approvals and payments.
• Collaborate closely with the existing accounts payable team to share workload and support high-volume periods.
• Assist with general administrative tasks related to accounts payable as needed.

Essential Skills

• 12 years of accounts payable experience preferred, with openness to entry-level candidates who can learn quickly.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Ability to navigate and work with spreadsheet data in Microsoft Excel.
• Proficiency using Microsoft Outlook for professional email communication and approvals.
• Comfort working in a high-volume invoice environment, handling 50+ invoices per week.
• Strong written communication skills for clear, professional email correspondence.
• Ability to manage multiple email-based approval processes simultaneously.
• Demonstrated technical aptitude and ability to learn new software systems such as BST.

Additional Skills & Qualifications

• Open to entry-level candidates or recent graduates with strong technical aptitude and a desire to learn.
• Previous experience working with BST software is a plus but not required.
• Prior exposure to accounts payable processes, invoice processing, or general accounting support is beneficial.
• Ability to work collaboratively within a small team and contribute to a supportive, cooperative culture.
• Organizational skills to manage multiple offices, approvals, and deadlines.
• Professionalism in written communication and handling business correspondence via email.

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This is a Contract to Hire position based out of Wilmington, NC.

The pay range for this position is $20.00 - $20.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

This is a Contract to Hire position based out of Wilmington, NC.

This position is anticipated to close on Oct 28, 2026.

This is a fully onsite position in Wilmington,NC.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.