Service Operations Supervisor - Lake Forest, CA

Service Operations SupervisorRivian is on a mission to keep the world adventurous forever. This goes for the emissions-free Electric Adventure Vehicles we build, and the curious, courageous souls we seek to attract. As a company, we constantly challenge what's possible, never simply accepting what has always been done. We reframe old problems, seek new solutions and operate comfortably in areas that are unknown. Our backgrounds are diverse, but our team shares a love of the outdoors and a desire to protect it for future generations.Role SummaryAs a Service Operations Supervisor, you are at the center of the Rivian service experience. Your primary responsibility is to lead our front-of-house and parts operations, ensuring the seamless and exceptional service our owners expect. You will champion Rivian's high standards of hospitality and operational precision, leading by example and empowering your teams of Service Advisors and Parts Advisors. By focusing on flawless execution, you will ensure every customer interaction is positive, every part is precisely where it needs to be, and every owner gets back to their adventure with confidence.ResponsibilitiesUphold the Customer ExperienceChampion and uphold Rivian's world-class service standards, meticulously executing every customer touchpoint from arrival to departure to be welcoming, intuitive, and memorable.Serve as the ultimate ambassador of the Rivian brand, embodying our values and ensuring every customer interaction reflects our commitment to excellence and adventure.Champion the voice of the customer, using feedback to relentlessly refine and elevate the service experience in line with company standards.Act as the primary point of contact for complex customer situations, resolving issues with grace, empathy, and a commitment to restoring owner confidence.Oversee Front-of-House OperationsDirect intake and checkout flows to address all customer concerns with the highest level of responsiveness and attention, embodying an automotive hospitality approach.Guide thoughtful responses to customer inquiries and escalated operational failures in a timely fashion, applying sound problem-solving skills to maintain a high standard of quality for our customers.Ensure the accurate translation of customer-reported concerns into clear, actionable work orders for technicians to complete.Orchestrate communication of estimated completion times, regular updates, and thorough follow-through on each customer vehicle.Analyze service lapses that impact customer experience and collaborate with supervisors to implement improvements.Oversee the administration of new and used vehicle warranty repairs in accordance with manufacturer warranty guidelines.Ensure all operations meet the requirements of state and federal law for automobile repair and consumer protection.Lead & Inspire Your TeamBuild, coach, and lead high-performing teams of Service Advisors and Parts Advisors, fostering an inspirational culture of hospitality, precision, and collaboration.Develop your team's talent, providing the training, tools, and empowerment they need to act as true advocates for our owners.Actively manage team performance, providing regular feedback, conducting performance reviews, and maintaining a strong understanding of each team member's strengths and development areas.Directly oversees front of house and service support functions, including but not limited to the RIV EXCEL process, establishing a cascade of accountability that ensures operational goals are met across all shifts and departments.Rally your team around a shared vision of exceptional service, celebrating successes and fostering a deep sense of pride and purpose in their work.Cultivate an inclusive and positive environment where team members feel supported, valued, and motivated to perform at their best.Lead by example, demonstrating a willingness to jump in and support any role or task necessary to ensure the team's collective success and uphold service excellence.On-site cross team collaboration (DMO/VO/Sales)Vendor Relationship Management (Collision Centers/Rental Cars (FOH))Master On-Site Parts & InventoryDirect the flow of parts and materials with precision, ensuring the right components are in the right place at the right time, every time.Execute a flawlessly efficient inventory system with relentless accuracy, ensuring the production team is supported with immediate parts availability.Manage on-site parts logistics, anticipating the needs of the workshop and orchestrating the flow of components to eliminate any downtime for technicians.Analyze inventory data and performance metrics to continuously optimize for efficiency, accuracy, and cost-effectiveness.