Administrative Support Sr

Job Opportunity At University Of West Georgia

Just west of Atlanta, the University of West Georgia is a second home for more than 1,800 faculty and staff members dedicated to transforming lives and changing perspectives. With over 13,700 undergraduate and graduate students and nearly 90 programs of study, we're a university of anything's possible. We embrace diversity. We value community. We drive growth. We engage as students, faculty and staff and work collectively to be the best comprehensive university in America, sought after as the best place to work, learn and succeed. Join our pack and get a front seat to history in the making. Special things happen when you Go West. Come see for yourself.

Job Summary

This position performs and supervises complex administrative work such as maintaining daily support operations and completing special projects for Deans, faculty, staff, and students. Serves as liaison with internal and external organizations. This position has financial responsibilities and requires the use of a Purchasing Card (P-Card). The selected candidate will be required to complete all applicable P-Card training and comply with University System of Georgia and University of West Georgia Purchasing Card policies and procedures.

Responsibilities

1. Data collection and analyzation: Provides sole and/or primary leadership for School of Nursing in the daily administration of complex projects and programs for the Dean, Associate Deans, Program Directors and Budget Operations Manager. Collects, compiles and analyzes complex data related to reports as requested for the Georgia Board of Nursing, the National League for Nursing, the American Association of Colleges of Nursing Education as well as university accreditation bodies. 2. Coordinate department activities: Coordinates departmental activities related to: completing semester class schedules: room scheduling for all classes, and special events; preparing program/faculty materials; scheduling instructional activities, UWG advising workshops, and regular advising sessions; coordinating the maintenance; surplus of damaged furniture and machinery. Develops and maintains electronic database and records for faculty and students related to undergraduate and graduate programs and off-campus sites. 3. Supervision and training: Directly supervises, schedules, assigns, and checks the work of two full-time staff assistants, and multiple part-time student employees. Also, plan, develop and presents workshops/training to two full-time staff assistants, and multiple part-time student employees. Manages state-of-the-art technology systems and signage. 4. Administrative agency contracts and travel expenses: Performs key administrative duties associated with initiation and administration of MOU Clinical agency contracts required for student placement. Prepares and enters multiple travel expense statements in the ePro system for reimbursement for faculty/staff. Administrative and Financial Support - Assists with departmental purchasing and financial transactions, including providing administrative support for Purchasing Card (P-Card) activities, maintaining required documentation, and reconciling transactions in accordance with University policies and procedures.

Required Qualifications

Educational Requirements High School Diploma or GED Required Experience 2-4 years administrative experience; or a combination of training, education and experience. Proficiency in computer applications (Microsoft Office 2007 or above and Databases) PC or MAC platforms. Maintains complex departmental and college databases, such as banner, etc. Need excellent organizational and time management skills. Excellent verbal and written communication skills. Experience working in an academic setting preferred. Must maintain a safe and organized work area. Professional attire and proper hygiene appropriate for an office setting.

Preferred Qualifications

Preferred Educational Qualifications High School / GED Preferred Experience Higher education experience in an administrative staff position

Knowledge, Skills, & Abilities

ABILITIES Physical Requirements Office Environment - Work normally performed in a typical interior work environment.

University System of Georgia