Information Technology Acquisitions Analyst

Job Description and Duties

The California Air Resources Board (CARB), referred to as "The Board", is a dynamic and innovative leader in setting and implementing controls to protect and improve air quality for the citizens of California. The Board's scientific and technical programs rely extensively on web-based information systems.

The mission of the Office of Information Services (OIS) is to leverage the most effective information technologies available to achieve CARB's and Environmental Protection Agency (EPA) program goals. The mission includes ensuring that such technologies are professionally managed, properly maintained and efficiently used.

The Portfolio & Project Management Office Branch (PPMO) is responsible for leading the most complex CARB Information Technology (IT) projects and contracts. CARB’s IT PPMO branch manages an average of more than $100 million in IT projects and contracts each year and promotes the use of standardized project management methodologies and best practices throughout the organization.

The IT Procurement Contracts & Reporting Section (ITPCRS) is responsible for managing complex and sensitive IT Services and Goods acquisitions. ITPCRS manages and oversees the planning, projecting, and executing of all IT acquisitions (i.e., Request for Quotation (RFQ), Request for Offer (RFO), Request for Proposal (RFP), and Invitation for Bids (IFB)). Develops, facilitates, and communicates with Program staff to draft the Statement of Work. Selects the best IT acquisition strategy, obtains quotes, and develops the hardware/software acquisition completely; ensures appropriate approvals and signatures are obtained, funds are available, and IT acquisitions are processed accurately, timely, and within budget while ensuring all documents sustain any type of

audit. Oversee the OIS budgeting process, legislative bill reviews, and approve expenditures. 

Under direction of the IT Supervisor II (IT Sup II) of the ITPCRS within the PPMO, the IT Specialist I (ITS I) manages complex IT-related contracts, including services agreements, software licenses, and hardware maintenance contracts. This position works on the complex, high -risk, politically sensitive, and high-cost IT procurements. The ITS I researches, analyzes, determines and/or recommends solicitation vehicles/methods to utilize for formal or informal IT Goods and/or Services procurements such as, Request for Proposal, Request for Offers, Request for Quotations, etc. The ITS I conducts business activities in a professional manner that leads to superior customer satisfaction and delivers services that meet or exceed the customer's expectations. The ITS I is responsible for individual decisions and actions while working on systems using best practices and innovative technologies.

Working Conditions

This position may be eligible for hybrid in-office work and in-state telework. The amount of telework is at the agency's discretion and is based on the California Air Resources Boards' (CARB) current telework policy. While the CARB may support telework, some in-person attendance is also required. 

The p ositions at the CARB may be eligible for telework with in-person attendance based on the operational needs of the position under Government Code 14200 for eligible applicants residing in California, subject to the candidate meeting telework eligibility criteria outlined in the CalEPA telework policy and/or future program need. Employees not residing in California are not eligible for telework. Regardless of hybrid telework eligibility, all employees may be required to report to the position’s designated headquarters location at their own expense, as indicated on their duty statement.

Effective July 1, 2025, the California Department of Human Resources (CalHR) implemented the Personal Leave Program 2025 (PLP 2025). PLP 2025 directs that each employee shall receive a 3 percent reduction in pay in exchange for 5 hours PLP 2025 leave credits, monthly. The salary range(s) included in the job advertisement do not reflect the 3 percent reduction in pay.

• Position located in a high-rise building.
• Requires being stationary, consistent with office work, for extended periods.
• Standard office environment (artificial lighting, controlled temperature, etc.)
• Daily use of a personal computer, office equipment, and/or telephone

Special Requirements

Applicants must include a Supplemental Questionnaire (SQ) for this recruitment. Applications without an SQ or including an SQ that does not directly answer all the items below will not be considered. Cover letters and resumes do not take the place of the SQ.

Maximum number of pages: 2 (Arial font, 12 point, single spaced, 1-inch margins)

1. Demonstrate your experience working with IT procurement and contracts. Describe your experience developing Statements of Work and contract language. 2. Demonstrate your ability to effectively communicate both orally and in writing with all levels of departmental staff, as well as external entities, including directorate and management. Provide an example.

Applications received without responses to the supplemental questions will NOT be considered.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Experience in taking initiative and easily adapting to multiple assignments with the ability to meet critical deadlines with changing priorities.
• Ability to determine the appropriate spending authority for Departmental IT procurement activities in compliance with State Administrative Manual (SAM), State Contracting Manual (SCM), California Department of Technology (CDT), and Department of General Services (DGS) requirements.
• Team player who is able to build rapport with customers, co-workers, and management.
• Demonstrate a service-oriented, customer relations-sensitive attitude.
• Ability to work with technical and non-technical staff, and bridge communications between various stakeholders.
• Ability to research, understand, interpret, and articulate applicable laws, rules, and regulations and provide clear, concise, and effective written actions and documentation to support decisions

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Headquarters

• Nearby (third-party) Parking
• Convenient to public transportation
• Gym
• D aycare facility

Experience and Education

For experience/education to qualify during the application screening process and to ensure that minimum qualifications can be determined, applicants should include all employment history on the Employment Application (STD 678), including detailed job descriptions, hours worked per week, and start/end dates (MM/DD/YYYY). Application packages without this information may experience delayed processing times, and your eligibility for this position may be impacted.

If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcript or diploma. Applicants who completed their education outside the United States (with foreign degrees/transcripts) must obtain and submit verification of the United States course/degree equivalency.

Foreign education credential evaluation services can be found at

Failure to submit all the required documentation will result in an incomplete application and disqualification from consideration for this position.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Other -

  Supplemental Questionnaire (SQ) - Please see the Special Requirements section of this job advertisement for detailed instructions for the SQ submission.