Compliance Coordinator

Compliance CoordinatorHealthy Kids is seeking a highly organized, detail-oriented Compliance Coordinator to support documentation, licensing, and compliance activities across our growing, multi-state organization.Reporting directly to the CEO and working closely with Operations, Registration, HR, and other departments, this role will help ensure that required documentation, licensing information, and compliance records are accurate, organized, and up to date.A primary focus will be tracking children's required medical and health documentation, identifying missing or expiring records, and coordinating follow-up to help ensure requirements are met.This is a hands-on administrative role for someone who enjoys organization, documentation, tracking, follow-up, and problem-solving. The position does not involve providing medical advice or making clinical determinations.Key responsibilities include:Tracking required medical and health documentation for children across multiple states.Reviewing records for missing, incomplete, or expired documentation.Monitoring expiration dates and coordinating follow-up on required updates.Maintaining accurate spreadsheets, databases, checklists, and compliance records.Tracking state-specific childcare licensing and documentation requirements.Monitoring regulatory deadlines, renewals, and expiration dates.Assisting with keeping internal compliance information current as requirements change.Organizing documentation for licensing reviews, inspections, and audits.Tracking outstanding compliance items and following up through completion.Preparing routine compliance reports and providing the CEO with updates on outstanding items.Communicating with internal teams to obtain missing information and resolve documentation issues.Identifying discrepancies or potential compliance concerns and escalating them to the CEO or appropriate department.Maintaining confidentiality when handling children's, family, and employee information.Assisting with compliance projects and other related administrative duties as assigned.Requirements:The ideal candidate is organized, dependable, detail-oriented, and comfortable managing information, deadlines, and follow-up across multiple departments.Required qualifications include:Excellent organizational skills and attention to detail.Strong follow-through and ability to manage multiple deadlines.Strong computer skills and comfort working with spreadsheets and databases.Accurate data-entry and recordkeeping skills.Strong written and verbal communication skills.Ability to identify discrepancies and follow up until issues are resolved.Ability to work independently while collaborating with multiple departments.Professionalism and discretion when handling confidential information.Willingness to learn and work with requirements across multiple states.Preferred qualifications include:Previous administrative, compliance, or office support experience.Experience with spreadsheets, databases, or document-management systems.Experience in childcare, education, healthcare, human resources, or another regulated environment.Familiarity with licensing, regulatory documentation, quality assurance, or audit preparation.Childcare or multi-state compliance experience is helpful but not required.Schedule & Compensation:Part-Time | $21–$24 per hourThe specific part-time schedule will be discussed during the interview process based on business needs and candidate availability.This is an in-person position in Fishkill, NY.Part-Time Benefits:Employer-paid childcare for children enrolled in our program on the days and during the hours you workTelehealth, vision, and dental coverage401(k) for eligible employeesPaid sick timeOn-demand payProfessional development and career advancement opportunitiesWhy Join Healthy Kids?This position offers the opportunity to work directly with the CEO and gain valuable experience supporting compliance and operations across a growing, multi-state childcare organization.You will have the opportunity to develop skills in compliance coordination, documentation, licensing requirements, reporting, and administrative operations while contributing to programs that serve children and families.If you are organized, dependable, detail-oriented, and enjoy keeping information accurate, solving problems, and following tasks through to completion, we would love to hear from you.Equal Employment Opportunity:Healthy Kids Programs is an equal opportunity employer. We are committed to fostering diversity, equity, and inclusion and prohibit discrimination based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic. Hiring decisions are based solely on qualifications, merit, and business needs.