Administrative Assistant III

Description

(Temporary Recruitment)

State Highway Administration

Administrative Assistant III

Grade 12 (8403) SP#26-83-21

YOU MUST APPLY ONLINE TO BE CONSIDERED FOR THIS POSITION

This is a temporary position. Temporary positions offer some paid leave and may offer partially subsidized state health benefits. Temporary positions are not compensated at the time of a state/closing or holiday.

The State Highway Administration's (SHA) District 3 (Prince George's and Montgomery County) is currently recruiting for an Administrative Assistant III. This position is open to anyone who meets the minimum qualifications listed below. This is a temporary position recruitment. The resulting list of eligible candidates will be used to fill this vacancy or function only. You will need to reapply for any future recruitment conducted for this job classification.

Nature of Work: This position will manage all office functions and needs. The incumbent in this position will maintain working knowledge of Personnel Policies and Procedures in order to provide guidance in personnel actions. Also, the Administrative Assistant III will accurately prepare bi-weekly time reports and maintain knowledge of the Computerized Maintenance Accomplishment Recording System (E-TAC) to assist with accomplishment tracking. This position will serve as back-up for procuring materials, parts, supplies, and services for the maintenance facility. Other job duties include managing the receipt, storage, and disbursement of same, from the stock room at the maintenance facility and providing administrative/secretarial support to the Resident Maintenance Engineer, Assistant Resident Maintenance Engineer, Tech Mangers, Team Leaders, and other employees assigned to the maintenance facility.

MDOT offers a generous and competitive benefits package. You can learn about our amazing benefits here : MDOT Benefits Guide

"The State Highway Administration (SHA) has been named a Training magazine Training APEX Awards winner for the sixth consecutive year."
Qualifications

MINIMUM QUALIFICATIONS : (The below information MUST be clearly evident on the application with descriptive/detailed job duties accompanying each position held).



Education: Graduated from a standard high school or possession of a high school equivalency certificate.


Experience: Five (5) years of experience in secretarial work.

Please note that secretarial work must be the primary function of the job to be considered as qualifying experience.

*Secretarial work is defined as work that consists of supporting/assisting one or more employees, or unit/department.

Preferred Qualifications:

The ideal candidate should possess the following:

• Excellent organization skills
• Ability to provide excellent customer service skills
• Ability to work in a fast-paced environment
• Ability to manage multiple priorities

Notes:


1. Applicants may substitute additional secretarial or clerical experience on a year-for-year basis for the required education.


2. Applicants may substitute an Associate of Arts degree with a major in Secretarial Science from an accredited college for up to two years of the required experience.


3. U.S. Armed Forces military service experience as defined under the Minimum Qualifications may be substituted for the required education and experience on a year-for-year basis.
Licenses & Certifications

None.

Additional Information

Special Requirements:

Demonstrated ability to accurately type on a keyboard on a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

TO APPLY: All applicants must submit an application online at (use of this option allows the application to be saved). Resumes will not be accepted in lieu of a completed application. To receive credit for your work history and credentials you must list the information in the online DTS-1 application form. You may refer to a resume only to expand on information offered in the body of the online DTS-1 application.


Consideration for employment may be based solely on the contents of your application; therefore, it is essential that you provide complete and accurate information. Please include all relevant experience in your application. This includes, but is not limited to, full or part-time, volunteer, military, acting capacity, or any other experience that is relevant to the position you are applying for.

If you have held more than one (1) position at the same employer, you must list each position that you held, the length of time that you held each position, and the corresponding duties.

Applications must be submitted online by the closing date.
If you have any questions, please contact the Office of Administration at the number(s) listed below:
View phone number on click.appcast.io

The selected candidate may be subject to background and reference checks. A conviction is not an automatic disqualification from employment. Bilingual applicants are encouraged to apply.

The state of Maryland offers excellent health and leave benefits, 401k benefits, pension plan, a free transit program, and advanced education and training opportunities.


Please Note: The State Highway Administration is not sponsoring new employees in application of the H-1B Visa or providing an extension of an existing H-1B Visa at this time due to budgetary constraints. All applicants must be legally authorized to work in the United States under the Immigration Reform and Control Act of 1986. Federal regulations prohibit H-1B Visa candidates from paying sponsorship fees, all sponsorship fees must be assumed by the potential employer.

Appropriate auxiliary aids and services for qualified individuals with disabilities will be provided upon request. Please call View phone number on click.appcast.io.

Applicants who have education obtained outside of the U.S. will be required to provide proof of the equivalent U.S. education as determined by a foreign credential evaluation service, such as the National Association of Credential Evaluation Services () or World Education Services: International Credential Evaluation ().

The incumbent in this position may be a member of a covered bargaining unit.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER. SHA does not discriminate based on age, ancestry, color, creed, gender identity or expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, belief or opinion, sex, or sexual orientation.

Issue Date: 10/09/2026