Finance Coordinator, Scholarships

Description

JOB DESCRIPTION

Thurgood Marshall College Fund (TMCF) is the nation's largest organization exclusively representing the Black College Community. TMCF member-schools include the publicly supported Historically Black Colleges and Universities (HBCUs), Historically Black Community Colleges (HBCCs), and Predominantly Black Institutions (PBIs).


The Scholarship Coordinator provides essential administrative and financial support to the Finance and Scholarship departments. This role ensures the efficient and accurate execution of scholarship disbursements while also supporting broader finance and operational functions within the office.

REPORTS TO: Executive Vice President of Finance and Operations

JOB RESPONSIBILITIES

• Assist the Finance, Operations, and Scholarship departments in coordinating and managing daily office tasks.
• Aid the Scholarship team in maintaining the accuracy and promptness of scholarship disbursements through financial report coordination, payment and mailing tracking, and the distribution of funds to recipients.
• Reconcile incoming scholarship funds from corporate, nonprofit, and institutional partners, ensuring all funds are accurately received, documented, and allocated.
• Ensure proper documentation is collected and processed to confirm the receipt and release of funding, including agreements, contracts, and invoices.
• Track and report on scholarship budgets and expenditures, collaborating with the Finance team to monitor fund balances and ensure compliance with financial policies.
• Assist in preparing and reviewing financial reports for internal and external stakeholders, ensuring accuracy, completeness, and timeliness.
• Coordinate tasks related to accounts receivable, including invoicing, following up on outstanding payments, and tracking the receipt of scholarship funds.
• Support accounts payable activities related to scholarship disbursements, vendor payments, and reimbursements, ensuring adherence to financial protocols and deadlines.
• Support the Finance, Operations, and Scholarships teams, including data entry, document management, scheduling, and other office coordination duties as needed.
• Work collaboratively with team members to streamline workflow, enhance operational efficiency, and accomplish shared objectives.
• Execute additional tasks and special projects as delegated by leadership.

DESIRED QUALIFICATIONS

• Bachelor's degree preferred
• 3-5 years of experience working in administrative, financial processing, or operations roles
• Knowledge of university and/or nonprofit organizations
• Advanced computer skills and technology experience, including with Microsoft Office Suite and G-Suite
• Excellent communication skills that demonstrate a high level of professionalism
• Ability to work independently and as a team member
• Strong organizational and analytical skills, with attention to detail and the ability to multitask effectively
• This is a full-time position, Monday through Friday, 9:00 am to 5:00 pm EST
• Occasional evening and weekend work may be required as job demands
• Maintain strict confidentiality of employee data, business activities, key information, etc.
• Ability to lift 15 pounds

Additional Information

• Employee Type: Full-time
• Manages Others: No
• Location: Headquarters - DC

• Pay: Competitive Based on Experience
• Start Date: TBD
• Benefits: Health, Dental, FSA, 403(b), Bonus Potential