Office and Accounting Manager

Job Description

About Baker Construction NJ

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Baker Construction NJ is a self-performing general contractor based in Lebanon, New Jersey. We are a general contractor that self performs site work, concrete, foundations, steel fabrication and erection, underground utilities, and interior fit-up on commercial projects across the region. As we take on more public and private work, we need financial operations that keep pace with the field.

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About the Role

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This is a full-time, in-office role replacing a part-time bookkeeping setup. A year in, you'll have taken us from using Sage 100 Contractor for the basics to running purchase orders, contract management, change orders, schedule of values, invoicing, and inventory through it. Our accounts receivable and payable will be clean and current, our prevailing wage and IFTA filings will be on time every time, and our books will be organized well enough that an audit — bonding, tax, or otherwise — is a non-event rather than a scramble.

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What You'll Do

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• Own full-cycle accounts receivable and accounts payable, end to end
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• Prepare and submit payroll data to our payroll provider and manage submissions to our 401(k) plan administrator
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• Expand and administer our use of Sage 100 Contractor — purchase orders, contract management, change orders, schedule of values, invoicing, and inventory
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• Prepare and file prevailing wage / certified payroll reports for public works projects
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• Manage IFTA fuel tax reporting and compliance for our vehicle fleet
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• Handle vehicle registrations and renewals, and manage renewal of company and trade memberships
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• Apply sound accounting practices and internal controls that keep our financials audit-ready at all times
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• Answer incoming calls and serve as a key point of contact for the office
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What We're Looking For

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Required

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• 5+ years of bookkeeping or accounting experience, with full-cycle AP/AR ownership
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• Solid grounding in accounting fundamentals and best practices — you know how to build a clean, audit-ready set of books, not just enter transactions
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• Experience coordinating payroll submissions with an outside payroll provider and/or 401(k) administrator
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• Strong Excel skills and comfort learning new software systems
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• Excellent organization and communication skills — this role is phone-facing and juggles competing priorities
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• A self-starter who takes ownership of the books rather than waiting to be told what to do
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Preferred

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• Hands-on experience with Sage 100 Contractor (a huge plus, not required)
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• Prior experience in the construction industry, ideally with a general contractor or subcontractor
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• Experience with prevailing wage / certified payroll reporting
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• Experience with IFTA reporting and compliance
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