Operations Coordinator

Job Description

Job Description

Summit Properties is seeking a highly organized, personable, and proactive Operations Coordinator to support our day-to-day business operations and help keep our headquarters running efficiently in South Burlington, VT.Working closely with the Director of Operations, this position touches nearly every part of the organization and serves as a key resource for employees across departments and property locations. The Operations Coordinator will provide administrative, recruiting, technology, software, training, and general office support.The ideal candidate enjoys variety, is comfortable learning new technology, takes initiative, and thrives in a busy environment. From keeping the office organized and coordinating company events to supporting Human Resources and assisting site staff with software needs, no two days are the same.This position will be full-time, Monday through Friday. Some flexibility on scheduled hours is available if needed.Key ResponsibilitiesSupport the Director of Operations with administrative tasks, special projects, and company-wide initiatives.Help maintain an organized, professional, and welcoming headquarters office, including coordinating mail, supplies, deliveries, office equipment, and shared spaces.Serve as a friendly and helpful resource for employees, visitors, vendors, and property staff.Assist with planning company meetings, trainings, employee events, recognition efforts, and other internal activities.Support Human Resources and recruiting efforts by reviewing applicants, conducting initial phone screens, completing reference checks, and assisting with other hiring-related tasks.Serve as the primary point of contact for site staff software questions and support requests, including troubleshooting basic issues, coordinating with internal departments, and tracking requests through resolution.Assist with IT and technology needs for headquarters and site staff, including setting up computers and equipment for new employees.Assist with maintaining company records, electronic files, website content, surveys, internal communications, and the company training manual in accordance with brand standards.Assist with ordering and distributing company apparel, marketing materials, employee gifts, and other supplies.Perform additional duties as needed to support the operations and objectives of Summit Properties.Skills and Experience Requirements:Two to three years of administrative, office coordination, or related experience required.Human Resources, recruiting, or operations experience preferred.Strong organizational skills and exceptional attention to detail.Excellent verbal and written communication skills.Friendly, professional, and service-oriented approach when working with employees, visitors, and outside partners.Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.Strong computer skills and the ability to learn and support new software systems.Ability to prioritize multiple responsibilities, work independently, and adapt to changing needs.Strong problem-solving skills and a willingness to take initiative.Ability to handle sensitive and confidential information appropriately.Candidate will live no further than 45 minutes from South Burlington, VT. If you currently live more than 45 minutes away from South Burlington, VT please submit an explanation for your plans to move closer to the area in your cover letter.BIPOC and LGBTQ applicants are encouraged to apply.Who We AreSummit Properties is a developer, builder, and manager of affordable and market-rate housing in Vermont, New Hampshire, and upstate New York. Over the last five years, we have added nearly 15 employees and more than 500 apartments to our portfolio. We currently manage approximately 1,300 apartments and are embarking on several new development projects in 2026. It is a very busy and exciting time to join Summit Properties!Our Mission"Building communities through high-quality, well-maintained, and affordable rental housing by connecting owners, managers, and developers."Our PhilosophyWe are a well-established, family-run local company that strives for excellence in business while supporting a healthy balance between work and personal life.We expect our employees to work hard, meet deadlines, and complete their responsibilities efficiently and thoroughly. These expectations are balanced by our understanding of the importance of family, friendships, time outdoors, health, and personal well-being. We encourage our employees to exercise, use their time off, and prioritize their overall health and wellness.What We Offer:Generous Paid Time Off policy401K with employer matchEmployer-paid short- & long-term disabilityEmployer-paid Life-Insurance policySignificant contribution to health insurance planDental & vision plans payable with payroll deductionMedical & Dependent Care Flexible Spending AccountsExcellent family leave policySalary is commensurate with experience.Job Type: Full-timePay: $23.00 - $26.00 per hourSchedule:Monday to FridayPay may depend on skills and/or qualificationsAbility to commute/relocate:South Burlington, VT 05403: Reliably commute or planning to relocate before starting work (Required)Experience:Microsoft Office: 2 years (Preferred)Administrative experience: 2 years (Preferred)Recruiting: 1 year (Preferred)Work Location: In person