Customer Service Representative

Why Us:

Fillauer is a global leader in orthotic and prosthetic innovation that empowers clinicians and patients to achieve their best functional outcomes. With manufacturing and R&D locations in Tennessee, Utah, and Sweden, Fillauer supports a strong upper limb product line, a robust offering of prosthetic feet, a variety of orthotic devices, and a collection of tools, equipment, components, and materials. Founded over a century ago, Fillauer is dedicated to helping individuals with limb loss and limited mobility return to daily activities and achieve new heights. We are an equal opportunity employer and value diversity at our company.

Could This Be For You:

The Customer Service Representative plays a vital role in advancing Fillauer's mission to empower clinicians and patients by delivering exceptional service and supporting high-quality functional outcomes. In this Chattanooga, Tennessee based role, you will manage assigned customer accounts through support with product inquiries, order entry, shipping arrangements, and backlog management with accuracy and efficiency. As a knowledgeable and dependable partner to O&P clinicians and internal teams, you will ensure customers receive timely, reliable information and solutions that support optimal outcomes. The ideal candidate is detail-oriented, customer-focused, and thrives in a collaborative, fast-paced environment while delivering professional, accurate assistance. This position offers the opportunity to make a meaningful impact by contributing to a company with over a century of dedication to improving mobility and quality of life.

Your Impact:

Serve as the account support representative for assigned customers (including domestic and international distribution partners and O&P clinics), ensuring each interaction reflects Fillauer's commitment to empowering patients to achieve their best functional outcomes.

Deliver consistent, high-quality service by applying deep product and policy knowledge while modeling professionalism, empathy, and patient-centered support.

Engage customers via phone, email, and webchat to process orders, inquiries, billing questions, and delivery issues with accuracy, speed, and attention to detail.

Maintain complete and accurate documentation of customer interactions, including order details, shipping requirements, complaints, and resolutions.

Proactively identify and communicate order delays or issues to customers, while internally encouraging speedy resolution.

Provide weekly open-order reports via Excel to customers, analyze backlog conditions, and collaborate with internal teams to resolve order delays.

Foster customer advocacy to ensure that every interaction contributes to superior outcomes.

Support the integration of new tools, processes, and technology that enhance customer service efficiency and quality, embracing new ways of working.

Act as a liaison between customers and internal departments, including Sales, Technical Support, Manufacturing, and Shipping, to ensure seamless coordination and a unified, high-quality service experience.

Assist customers and clinicians by connecting them with the appropriate technical experts when specialized product support or clinical insight is needed.

Support return processing and warranty coordination by following established procedures, documenting requirements, and ensuring timely resolution.

Contribute to continuous improvement efforts by identifying workflow enhancements, customer insights, and service opportunities.

Maintain a positive, solutions-focused attitude and actively support a workplace culture of empowerment, accountability, and collaboration.

Uphold Fillauer's commitment to excellence by consistently demonstrating professionalism, integrity, and respect in all customer and cross-department interactions.

Assist field staff with questions, orders, and issues as needed.

Answer an average of 25-35 calls a day.

Perform additional tasks as needed, including backup account coverage to ensure organizational success.

Minimum Qualifications:

Minimum Education Requirement: High School Diploma, GED, or Equivalent

5+ years of experience in customer service or sales support, preferably in a manufacturing or durable medical device environment

Experience with Enterprise Resource Planning (ERP) systems (Epicor preferred) and customer service ticketing platforms (SalesForce/HelpScout)

Excellent verbal and written communication skills

Proficient in MS Office Suite, including Teams, SharePoint, Excel, Word and Outlook

Excellent organizational and time management abilities

Ability to work independently and collaboratively across departments

Comfortable receiving calls through an automated call center

Type a minimum of 40 words per minute with minimal errors

Experience with durable medical equipment and/or orthotics and prosthetics or experience with use of medical terminology in a professional setting a plus

Additional Success Factors:

Customer Focus: Demonstrates empathy, patience, and professionalism in all customer interactions.

Attention to Detail: Ensures accuracy in data entry, documentation, and email communications.

Critical Thinking: Evaluates information, identifies potential issues, and considers multiple solution paths to recommend the most effective resolution.

Multitasking: Manages multiple tasks and priorities with efficiency and composure.

Team Collaboration: Works well with cross-functional teams to support shared goals.

Process-Oriented: Follows established procedures while identifying opportunities for improvement.

Technical Proficiency: Comfortable navigating ERP systems, ticketing systems, Excel, and other digital tools to complete tasks.

Our Investment In You:

Competitive Compensation Packages

8 Paid National Holidays & 4 additional Floating Holidays

PTO that includes Vacation and Sick time

Medical, Dental, and Vision Benefits

401k Savings and Retirement Plan

Paid Parental Bonding Leave for New Parents

Flexible Work Schedules and Part-time Opportunities

Generous Employee Referral Bonus Program

Mentorship Programs- Mentor and Mentee

Student Loan Repayment Assistance by Location

Relocation Assistance

Regional & National traveling CPO/CO/CP opportunities

Volunteering for Local and National events such as Hanger's BAKA Bootcamp and EmpowerFest