Project Billing Coordinator

Project Billing CoordinatorWe are seeking an experienced Project Billing Coordinator to oversee construction billing activities and provide administrative support for project financial operations. This role will focus on preparing complex progress billings, maintaining accurate project documentation, and coordinating with project managers and customers to ensure invoices are complete and submitted on schedule.The ideal candidate has hands-on AIA billing experience, strong organizational skills, and the ability to manage multiple priorities in a deadline-driven construction environment.Key Responsibilities:Prepare, review, and submit monthly construction invoices, including AIA progress billing forms.Create and maintain project records, including job and sub-job information, within project accounting systems.Communicate with project managers and customers to obtain billing details, clarify requirements, and coordinate submission timelines.Review billing issues, investigate discrepancies, and work with relevant parties to resolve outstanding questions.Provide project teams with billing updates and administrative support related to budgets, forecasts, and financial documentation.Monitor contract amounts, approved change orders, and retainage to maintain accurate billing records.Organize supporting documentation and ensure project billing files are complete and up to date.Coordinate the collection and preparation of lien waivers and other documents required for invoice processing.Support project compliance requirements involving customer documentation, insurance programs, and related billing records.Assist with project closeout activities, including final invoices, certificates of insurance, affidavits, and required waivers.Maintain well-organized electronic project files for reporting, reference, and audit purposes.Collaborate with internal teams and external customers to support timely payments and efficient billing operations.Qualifications:Previous experience in construction billing, project accounting, or project controls required.Required hands-on experience with AIA construction billing.Proficiency in Microsoft Excel and electronic document management systems.Experience using accounting software or project management platforms.Familiarity with commercial construction billing procedures, contract changes, and retainage.Strong attention to detail and the ability to identify and correct billing discrepancies.Excellent organizational and time-management skills, with the ability to balance multiple projects and deadlines.Strong written and verbal communication skills for coordinating with customers and internal project teams.Ability to handle confidential financial information with professionalism and discretion.