Licensing Coordinator

About Our Company

VIZ Media has been bringing the finest in manga, anime, and global entertainment to English-speaking fans across the world for nearly 40 years. From classic series like Dragon Ball, Sailor Moon, and Naruto to current hits like My Hero Academia, Demon Slayer, and Chainsaw Man, we continue to offer the best in action, romance, fantasy, and adventure stories for fans of all ages. Our critically acclaimed manga, graphic novels, and books have won Eisner, YALSA, and Hugo awards and are available in both print and digital editions, and our premier catalog of anime titles can be seen on TV and via streaming and digital download, as well as in collectible Blu-ray and DVD sets at major retailers. Learn more about VIZ Media, anime, and manga at Job Summary VIZ Media, the world leader in English-language versions of manga and anime (Japanese comics and animation), is looking for a Licensing Coordinator to support our CPG Licensing & Promotions department. The Licensing Coordinator supports the Consumer Products Licensing team by coordinating day-to-day licensing operations across multiple entertainment properties and licensed categories. This role serves as a central point of coordination between internal departments, licensors, licensing agents, and licensees to ensure licensing deals, approvals, reporting, and product lifecycles progress efficiently and on schedule. The Licensing Coordinator manages deal workflow, tracks approvals, prepares presentations and business materials, and supports partner, licensor, and cross-functional communications. This position is ideal for a highly organized, detail-oriented individual looking to build a career in consumer products licensing, entertainment, or brand management. What you’ll do: Coordinate day-to-day administrative support for the Consumer Products Licensing team across multiple product categories and territories. Prepare Deal Memos and supporting documentation for internal and licensor approval. Track licensing opportunities from deal submission through execution using internal project management systems. Maintain accurate records of licensees, agreements, product categories, approvals, reporting, and key business milestones. Coordinate execution of licensing agreements with Licensing, Contracts, Finance, and external partners. Monitor renewal timelines and contract expiration dates, proactively notifying Licensing Managers of upcoming deadlines. Assist in onboarding new licensees Serve as a liaison between licensees, licensing agents, licensors, and internal departments including Contracts, Product Development, Brand Assurance/Approvals, Marketing, Finance, and Legal. Track approval timelines and follow up with internal and external stakeholders to ensure timely completion. Assist with overdue payment and forecast reconciliation. Coordinate sample requests for licensors, partners, internal stakeholders, and marketing initiatives In addition to these responsibilities, perform other activities as assigned. The ideal candidate has: 1–3 years of experience in licensing, consumer products, entertainment, or administrative support. Exceptional organizational skills with the ability to manage multiple projects simultaneously. Strong attention to detail and commitment to accuracy. Excellent written and verbal communication skills. Proficiency in Google Suite, Microsoft Office, My Media Box, Canva, Asana, and Slack. Ability to manage competing priorities and meet deadlines in a fast-paced environment. Strong interpersonal skills with the ability to collaborate across multiple teams and external partners. Bachelor's degree or equivalent combination of education and experience. Nice to have: Japanese language proficiency (reading, writing, and speaking) strongly preferred. Experience working with licensors or international business partners. Experience with royalty reporting or licensing administration. Work Environment & Schedule Location: The Licensing Coordinator position is open to candidates local to the San Francisco Bay Area. VIZ Media operates on a hybrid schedule, and the Licensing Coordinator should expect to work onsite at our Downtown San Francisco office 2 times per week. There may be some required travel for this position to attend conventions or trade shows. Schedule: This is a Regular Full-Time position with flexibility in working hours outside of our core hours of 10:00am - 4:00pm. Compensation: $65,000 - $75,000 annually, depending on experience, with additional variable compensation VIZ Media offers the following benefits to its eligible employees: Partially subsidized Health, Dental, and Vision insurance 401(k) savings plan – including employer matching Flexible Spending – health and dependent care Commuter stipend for in-office work Life Insurance/AD&D/STD/LTD Legal & ID Theft insurance Group Pet insurance rates Paid holidays, vacation, and sick time - plus your birthday is a holiday! Philanthropy program, including paid time off for volunteer work Wellness program, including fitness membership discounts and reimbursement Full time casual dress Flexible work hours As part of a multi-media entertainment company, employees may be subjected to work-related content such as: sexually explicit images, nudity, and graphic violence. Applicants should be willing to work with this type of content. VIZ Media is an equal opportunity employer. We do not discriminate based on race, color, ethnicity, ancestry, national origin, religion, sex, gender, gender identity, gender expression, sexual orientation, age, disability, veteran status, genetic information, marital status, or any legally protected status. Please beware of recent scams to online job seekers. Any email from the VIZ Media recruiting team will come from an @viz.com email address (for example, View email address on click.appcast.io) or from our recruiting system Greenhouse (for example, View email address on click.appcast.io). If the email is not from one of these addresses, it is not from VIZ Media. VIZ Media respects applicants' privacy rights. To review VIZ Media's Privacy Policy, please visit VIZ Media Applicant Privacy Policy - CA.