Office Administrator

This range is provided by ROCS Grad Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range $65,000.00/yr - $70,000.00/yr Direct message the job poster from ROCS Grad Staffing You are the first and last impression for all visitors to our office – prospects, clients, and vendors. In addition to building and maintaining strong relationships with clients, you ensure consistent touches throughout the year (including birthdays). You are also responsible for managing and coordinating the office calendar and maintaining client records. Job Responsibilities Provide a warm, welcoming environment for all prospective and current clients, visitors, and vendors. Host the front office, maintaining the hospitality center and serving in-office guests. Establish, build, deepen, and maintain client relationships through consistent “touches” (e.g., birthday cards/emails, flowers, gifts for anniversaries, funerals, relocations). Assist in planning, coordinating, and promoting public and private marketing or educational events, including tracking all event reservations. Open and close the front office daily. Answer the office phone, triage calls, and handle select service requests (shared responsibility). Maintain the CRM system and client records, ensuring complete and up-to-date information, including managing mass mailings/emails. Coordinate and manage the office calendar, including all client interactions (appointments, Zoom meetings, phone calls, events). Maintain office filing systems for client/prospect and vendor files (e.g., Xerox, Staples, subscriptions, phone systems). Track and manage software licensing and subscriptions. Maintain inventory control and order all supplies (office supplies, hospitality items, branded materials). Serve as the primary liaison between the office and service vendors, including the landlord, to troubleshoot and resolve issues. Handle all mail and packages according to established procedures. Coordinate staff meetings, take notes, and monitor action steps. Maintain an active Virginia Notary Public commission. Qualifications Minimum 5 years of full-time, onsite office administration experience. University or college degree preferred. High competency with CRM and web-based systems, as well as Microsoft Office. Strong attention to detail. Highly organized. Seniority level Seniority level Mid-Senior level Employment type Employment type Full-time Job function Job function Administrative and Management Industries Office Administration, Non-profit Organizations, and Staffing and Recruiting Referrals increase your chances of interviewing at ROCS Grad Staffing by 2x Inferred from the description for this job Medical insurance Vision insurance 401(k) Get notified about new Office Administrator jobs in Fairfax, VA . Washington, DC $55,000.00-$60,000.00 2 weeks ago Washington DC-Baltimore Area 19 hours ago Executive Assistant, Amazon Foundational Security Services Washington DC-Baltimore Area $90,000.00-$110,000.00 4 days ago Washington, DC $50,000.00-$53,500.00 1 week ago Washington, DC $100,000.00-$120,000.00 3 weeks ago Chantilly, VA $90,000.00-$110,000.00 1 month ago Falls Church, VA $71,635.00-$114,616.00 1 day ago Arlington, VA $80,000.00-$120,000.00 3 weeks ago Washington, DC $85,000.00-$95,000.00 1 week ago Washington, DC $70,000.00-$95,000.00 1 day ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr ROCS Grad Staffing