Executive Admin

• Manage complex calendars and scheduling for Managing Directors, including coordinating meetings, resolving conflicts, and prioritizing competing requests.
• Serve as a professional point of contact and appropriate gatekeeper/protective layer for senior executives when interacting with vendors and internal stakeholders.
• Exercise good judgment when determining how to handle scheduling requests, interruptions, competing priorities, and sensitive information.
• Support employee engagement activities and help create a positive, professional experience for employees and stakeholders.
• Manage executive travel and expense processes , including preparing and submitting expense reports.
• Coordinate and track delegation of approvals and ensure approvals are routed appropriately and completed on time.
• Prepare and format presentations, documents, spreadsheets, and other executive materials using PowerPoint, Word, and Excel .
• Leverage Microsoft Copilot and other productivity tools to improve administrative efficiency.
• Maintain a high level of organization across calendars, meetings, documents, expenses, and administrative tasks.
• Communicate professionally with high-level internal stakeholders and represent the team appropriately.
• Anticipate executive needs and proactively address administrative issues before they become problems.
• Handle confidential and sensitive information with appropriate discretion.

• Proven experience as an Administrative Assistant, Executive Assistant, or similar executive-support role .
• Strong experience managing complex calendars for senior-level executives or Managing Directors .
• Excellent organizational and time-management skills.
• Strong professional communication and executive presence.
• Ability to appropriately manage and prioritize requests from vendors and internal stakeholders on behalf of senior executives.
• Experience with expense management and expense submission .
• Strong working knowledge of Microsoft Outlook, PowerPoint, Word, and Excel .
• Experience using Microsoft Copilot or similar AI productivity tools.
• Strong judgment, discretion, and ability to handle confidential information.
• Ability to present and communicate effectively with high-level internal stakeholders.

• Polished and professional when interacting with senior leadership.
• Proactive rather than simply waiting for instructions.
• Appropriately assertive when managing calendars and protecting executive time.
• Diplomatic when dealing with competing personalities, priorities, vendors, and stakeholders.
• Highly organized and able to manage multiple priorities without losing attention to detail.
• Trustworthy and discreet when handling sensitive information.
• Confident and composed in interactions with senior-level employees.
• Able to use good judgment about when to push back, when to escalate, and when to accommodate a request.
• Strong at building relationships while still maintaining appropriate boundaries on behalf of the executives they support.

About Matlen Silver

• Health, vision, and dental insurance (single and family coverage)
• 401(k) plan (employee contributions only)