Event Specialist

Job Description

Job Description

Do you love creating exceptional event experiences? Do you believe little wows add up? American Gem Society (AGS), a leading nonprofit trade organization in the jewelry industry, is currently searching for an Event Specialist. This team member will use his or her talents to execute the AGS portfolio of events, which serve as touchpoints for our members and the industry.

The successful candidate must have a professional, friendly, and helpful demeanor, and be a self-starter. The position operates in a fast-paced, deadline-oriented work environment with varied priorities and responsibilities. Previous event planning experience is a must!

• Assist with the coordination and execution of AGS events, including conferences, trade shows, education programs, and virtual events.
• Support event logistics such as registration, timelines, materials, vendor coordination, and on-site assistance.
• Serve as a friendly and professional point of contact for AGS members, event attendees, and prospective members.
• Support committee meetings and member group programs, including scheduling, registration, communications, and coordination.
• Collaborate with marketing, accounting, and leadership teams to support event and membership initiatives.
• Represent AGS during events and programs (which will include travel)
• Perform other duties as assigned.

To truly excel in this role:

• You have a focus on keeping projects and people organized and moving towards a common goal/deadline while also maintaining standards and best practices
• You regularly utilize strong professional judgment while calling upon diplomatic skills (both internally and externally)
• You are comfortable speaking in front of staff, members, volunteers, etc.
• You have strong customer service and interpersonal skills
• You have strong organizational skills, attention to detail, follow-through, and the ability to multitask
• You are a quick learner who isn’t afraid of technology and quickly picks up new software and systems
• You are able to work independently and establish/meet deadlines
• You are proficient with MS Office and databases
• You have experience with event registration systems or databases

Required education and experience:

• Bachelor’s degree in Hospitality Management, Event Management, Communications, Business, or a related field
• 3-5 years of events, project management, programs, and sales experience
• CMP or CMM preferred

We are a team of passionate, inspired, empowered association professionals. With teamwork at our core, we make a difference by serving our members and clients to the best of our abilities every day. We believe our people are our greatest assets, so we attract and retain employees with our competitive compensation and benefits package, not to mention a great work environment.

We offer a competitive benefits package, which includes medical, dental, vision, and life insurance as well as short-term and long-term disability and employer-matched 401(k). We offer the perfect blend of a work/life balance. This role comes with a hybrid schedule.

The American Gem Society is an equal opportunity workplace. All qualified applicants will receive consideration for employment without regard to, and will not be discriminated against based on age, race, gender, color, religion, national origin, sexual orientation, gender identity, veteran status, disability or any other protected categories.

Visit our website at for more information on our company.

Associations exist to establish strength and unity in working toward a common goal. At the heart of every association is its mission and vision, the essence of why it does what it does. The association management industry offers employment with purpose and allows you to work closely with and learn from professionals in all lines of business, from marketing and sales to budgeting and event planning, or the industry as a whole.

Company Description

Associations exist to establish strength and unity in working toward a common goal. At the heart of every association is its mission and vision, the essence of why it does what it does. The association management industry offers employment with purpose and allows you to work closely with and learn from professionals in all lines of business, from marketing and sales to budgeting and event planning, or the industry as a whole.