Project Billing Specialist

Accentuate Staffing is seeking a Project Billing Specialist with experience managing contracts and project invoicing, including recurring, or Time & Materials billing. Experience with NetSuite is REQUIRED.

Responsibilities:

• Prepare, review, and process customer invoices for contract, project, and service-based work.
• Ensure invoices accurately reflect contract terms, project milestones, purchase orders, and customer requirements.
• Manage fixed-fee, recurring, Time & Materials (T&M), and project-based invoicing as applicable.
• Review billing documentation for accuracy and resolve discrepancies prior to invoice submission.
• Collaborate with project managers, operations, and customers to resolve billing questions and invoice issues.
• Maintain customer billing records and ensure timely invoice processing.
• Support Accounts Receivable functions, including collections, customer reconciliations, payment research, and aging reports.
• Assist with month-end close activities, including journal entries, account reconciliations, and reporting.
• Identify opportunities to improve billing processes and enhance efficiency.
• Provide excellent customer service while maintaining strong attention to detail and accuracy.

Requirements:

• 3+ years of billing, accounting, or finance experience.
• Experience with contract, project, or service invoicing.
• NetSuite experience REQUIRED.
• Experience managing customer billing from invoice preparation through payment.
• Strong Accounts Receivable experience, including collections, reconciliations, and payment dispute resolution.
• Experience supporting month-end close activities.
• Strong Microsoft Excel skills.
• Excellent organizational, communication, and problem-solving skills.
• Experience with fixed-fee, milestone, Time & Materials (T&M), or AIA billing preferred
• Experience working in consulting, engineering, construction, government contracting, or other project-based environments.