Payroll Tax Coordinator

Payroll Tax Coordinator

The Payroll Tax Coordinator supports the Payroll Tax Administrator in the management and execution of enterprise payroll tax operations, including compliance tracking, tax reporting, year-end processing, and foreign national tax administration. The incumbent assists with third-party vendor coordination and prepares regulatory filings to ensure continuous alignment with federal, state, and local tax laws. Additionally, the position serves as a critical backup resource for core payroll tax functions, monitors tax records for accuracy, and helps resolve operational inquiries across the organization.

Core Job Functions

• Assists with routine payroll tax reconciliations and ongoing tax reporting activities.
• Researches and resolves payroll tax discrepancies, tax agency notices, and employee tax inquiries.
• Supports quarterly and annual tax balancing and reporting processes to maintain compliance.
• Maintains complete payroll tax records and compliance documentation for auditing purposes.
• Supports the Payroll Tax Administrator in managing day-to-day operations with ADP, the University's third-party tax vendor.
• Assists with payroll tax filings, tax deposits, agency communications, and account maintenance.
• Coordinates issue resolution between ADP, regulatory tax agencies, and internal enterprise stakeholders.
• Assists with Power of Attorney (POA) administrative filings and multi-state tax registrations.
• Serves as a primary backup for annual W-2 processing activities, balancing, validation, and corrections.
• Supports annual 1042-S tax reporting, reconciliation tasks, and related foreign national processes.
• Maintains operational procedures and documentation to support continuous business continuity for payroll tax functions.
• Assists with the administration of FNIS software and reviews supporting documentation for tax treaty analysis.
• Assists with internal and external audit requests by compiling tax logs, reports, and backup records.
• Monitors system integrations and supports tax-related system updates and compliance initiatives.
• Adheres to University and unit-level policies and procedures and safeguards University assets.

Core Qualifications

Education:

• Associate's degree in relevant field required

Certification and Licensing:

• Refer to department description for applicable certification requirements

Experience:

• Minimum 3 years of relevant experience required

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.