Quotations Manager

Job Description

Job Description

Position Summary: The Quotations Manager is responsible for leading the operations and strategy of the quotation department. This role oversees a team of direct reports and ensures accurate, timely, and competitive quotations for lighting projects of all sizes. The Quotations Manager plays a key role in coordinating bid strategies, maintaining manufacturer and customer relationships, and driving profitability. All project quotations must be finalized at least 24 hours prior to bid submission.

 

Key Responsibilities:

• Build and maintain strong relationships with customers, manufacturers, and sales representatives.
• Manage and lead quotation efforts for large and complex projects.
• Interpret and analyze project specifications to ensure product compliance and cost accuracy.
• Oversee the preparation and delivery of project quotations, ensuring they are completed on time and meet all project requirements.
• Collaborate with Branch Manager and Sales Representatives to develop business opportunities and bid strategies.
• Coordinate closely with Inside Sales Support and Project Managers to ensure seamless handoff of awarded projects.
• Negotiate with manufacturers, customers, and sales teams to secure competitive pricing and win projects.
• Review all pricing to ensure consistency, profitability, and market competitiveness.
• Monitor and direct daily workflow for the quotation department to meet deadlines and workload demands.
• Provide performance evaluations, coaching, and mentorship to quotation team members.
• Lead training and development for department staff to enhance skills and performance.
• Resolve escalated issues and enforce compliance with company policies and procedures.
• Collaborate with leadership to define and improve departmental processes, tools, and KPIs.
• Track and report on metrics such as quote win rate, turnaround time, margin analysis, and hit ratio.
• Ensure compliance with manufacturer terms, internal controls, and confidentiality protocols.
• Identify opportunities to improve quoting accuracy, speed, and quality.
• Stay current on industry trends, market pricing, and product innovations.
• Perform other duties as assigned by the Branch Manager.

 

Required Skills & Qualifications:

• Minimum 5 years of experience in a lighting manufacturer’s rep agency quotations role.
• Proven ability to manage large project quotations as well as small and miscellaneous quote requests.
• Extensive knowledge of lighting products and their applications.
• Experience in project buyout negotiations.
• Ability to read and interpret architectural and electrical drawings and specifications.
• Strong leadership, communication, and team management skills.
• Excellent mathematical and analytical skills.
• Exceptional attention to detail and organizational abilities.
• Ability to multitask and perform in a fast-paced environment.
• Proficient in Microsoft Word, Excel, Outlook, internet research, and Bluebeam.
• Experience with quoting software such as Prime or similar platforms preferred.
• Ability to work extended hours when needed to meet critical bid deadlines.
• Occasional travel may be required.