Executive Assistant - OOC or Temporary

PRIMARY RESPONSIBILITIES

Proactively and independently monitor, track and follow-up on various tasks and assignments across divisions and report back to the CAO/AAO on progress. Troubleshoot and resolve a variety of issues on behalf of the CAO/AAO. Review and edit briefing materials and presentations developed by division staff. Work with staff to ensure quality of content and writing prior to submission. Prepare, review, and edit daily communications, e’mails, correspondence on behalf of the CAO/AAO. Make recommendations to standardize and improve information to customer departments. Provide administrative support as needed to ABU’s five divisions. Gather information and prepare presentations for Director’s Executive Team meetings. Intermittently back up the Director’s Office and Operations Business Unit Executive Assistants. Work closely with FAS HR to track ABU division hiring process progress. Assist divisions by writing or editing interview questions, job descriptions, resume review matrices and/or performing reference checks and other hiring process tasks on hiring managers’ behalf. Serve as a liaison between FAS and Seattle IT for escalated technological issues. Conduct research, develop options or solutions, and make recommendations to implement, standardize or improve a variety of administrative procedures. Develop systems for information sharing and collaboration utilizing SharePoint. Make time management decisions on behalf of the CAO/AAO, manage the calendar and schedule complex and routine meetings.

MINIMUM QUALIFICATIONS

Three (3) years of experience as an administrative staff assistant or administrative staff analyst, or in administrative analysis, budget administration or preparation, office management, personnel administration, program administration, or in a closely related field. Five years of experience as an administrative staff assistant or administrative staff analyst, or in administrative analysis, budget administration or preparation, office management, personnel administration, program administration, or in a closely related field. Or a combination of education and/or training and/or experience that provides an equivalent background required to perform the work of the class.

KEY QUALIFICATIONS

Expert level skills in Microsoft Office products including SharePoint, Word, Excel, PowerPoint, and Visio. Excellent written and oral communication skills. Highly organized with a strong ability to prioritize and manage competing priorities. Positive, proactive with a sense of humor. Ability to work independently.

WORK ENVIRONMENT

This position requires a minimum of three days per week of onsite work. Alternative Work Arrangements and hybrid telework schedules for work conducted in a normal office environment may be considered and will be based on operational needs and consistency with City policies.

PAY RANGE

The full pay range for this step-progression position is $56.23 - $65.54 per hour. New employees begin at Step 1 of the pay progression, which is $56.23 hourly. Current City employees’ starting rate of pay is based on Personnel Rules regarding promotions.

BENEFITS

The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City’s website:

WHO MAY APPLY

The City of Seattle values diverse perspectives and life experiences. Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, medical condition, or pregnancy. The City of Seattle encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ, people with disabilities, veterans, and those with diverse life experiences. If you have questions regarding this bulletin or employment at Finance and Administrative Services, please send an email to View email address on click.appcast.io. FAS promotes diversity and inclusion in employment. If accommodations are needed during the selection process, please contact us. #J-18808-Ljbffr City-of-Seattle