Facilities Associate

Under the supervision of the Office Manager, the facilities associate will perform a wide range of office maintenance, light repairs, and operational support functions. This role requires hands‑on handyman experience and active participation in the setup and breakdown of meetings, public events, and agency functions. The facilities associate ensures that office and event/meeting spaces are safe, operational, and properly configured to support both internal operations and external engagements. This is an active, hands‑on role requiring frequent movement. May require early mornings, evenings, or occasional weekend support for events. Responsibilities Set up and break down conference rooms, meeting spaces, and multipurpose areas Arrange furniture, equipment, and materials based on operational or event needs Support office moves, reconfigurations, and workspace adjustments Manage and monitor all office shared spaces to ensure cleanliness, organization, and readiness Discard office items deemed broken or trash, facilitate disposal with DCAS in accordance with citywide procedures Handle maintenance requests via service tickets and liaise with DCAS building services Receive, unload, and stock all incoming office supplies and deliveries Maintain the office storage closets and keep an organized inventory Complete confidential office deliveries and pickups to and from external agencies and vendors as needed Prepare office/cubicle spaces upon employee onboarding and departure Prepare annual inventory report Assist with the full cycles of office events, including room set‑up, coordination with event layout, and logistics Ensure spaces are prepared in accordance with event plans and safety standards Provide on‑site support during events as needed Break down and restore spaces promptly following events Transport, set up, and store event‑related material and equipment Support off‑site or satellite events when required Occasional evening and weekend work is required Requirements New York State Driver’s license 2‑4 years of facilities, maintenance, or handyman experience preferred Demonstrated experience with basic tools, repairs, and building maintenance Ability to lift, move, and assemble furniture and equipment (up to 50 lbs) Basic knowledge of safety procedures and building systems Strong organizational skills and attention to detail Ability to work independently and with a team Strong written and verbal communication skills Demonstrated knowledge and experience with federal, state, local EEOC, and anti‑harassment laws #J-18808-Ljbffr