Billing Specialist

Billing Specialist

The Billing Specialist is responsible for ensuring a portfolio of strategic clients are consistently billed on an accurate and timely basis. This role will also manage AP vendor payments as they pertain to assigned clients. This role will additionally assist in various ad hoc projects as they arise in the finance function.

Responsibilities Include:

• Process AP vendor invoices as they pertain to customer orders. Ensure 3-way match between PO, vendor invoice and receiving documentation, enter and approve AP voucher for payment while ensuring appropriate supporting documentation is provided for the check payment request.
• Ensure customer billings are accurately processed in a timely manner consistent with our PO and vendor invoice. Ensure cost side of customer invoices accurately reflects AP vendor payment as appropriate. Make certain that billings are in line with our contractual obligations with the client.
• Monitor open order report to ensure open jobs are getting invoiced on a timely basis - expectation that minimal orders are open at the end of the month.
• Review warehouse shipments that may not have billed on a regular basis pro-actively ensure that a resolution for shipped not billed releases can be found and that all shipments are billed by the close of the month.
• Ensure all non-product and service fees billings specific to assigned accounts are billed before the close of the month. Work with Sales, Operations and other stakeholders as required to furnish required info to ensure these are processed on a timely basis.
• Review vendor statements ensure NA is paying vendor invoices in a timely manner and work to get aged invoices processed ASAP.
• Additional duties or special projects as assigned.

The Ideal Candidate Will Have:

• A minimum of 2 years' experience in a business environment.
• Prior experience in Billing or AP role desirable, preferably in a distribution business.
• Must have skilled in use of Microsoft office tools with advanced experience in Excel.
• Attention to detail, team player, enthusiastic, process oriented.
• Problem solving skills including suggesting improvements and following through on solutions.
• Excellent written and verbal communication skills required expectation of individual to demonstrate an ability to communicate effectively with production and sales.
• Physical Requirements: Ability to sit at a desk for long periods, operate a computer, and listen/speak clearly on the phone and in-person.

Compensation & Benefits:

BradyPLUS offers competitive compensation and a comprehensive benefits package to support the health and well-being of our associates and their families. Benefit offerings include medical, dental, vision, life and disability insurance, flexible spending accounts, Employee Assistance Programs (EAP), 401(k) Retirement and more.

About BradyPLUS:

BradyPLUS is a leading national distributor of solutions for JanSan, Foodservice and Industrial Packaging. We deliver the right SUPPLIES + SUPPORT to ensure businesses are more successful every day. We offer premium brands, expert advice, and exceptional customer experience. Our 6,000 associates across 180+ locations have a passion for delivering innovative solutions for the business challenges of today and tomorrow. Together, we serve thousands of customers nationwide in end markets including education, government, healthcare, hospitality, restaurants, building services, food packaging & processing, and grocery. We strive to be the best employer we can. We value people, we embrace change, and we reach higher. Join us and see what the BUZZ is about! To learn more visit us at

BradyPLUS is an Equal Opportunity Employer. This means that all qualified applicants will receive consideration for employment without regard to race, marital status or civil union status, sex, age, color, religion, national origin, veteran status, mental or physical disability, sexual orientation, gender identity and/or any other characteristic protected by law. We also provide reasonable accommodation for applicants and employees with disabilities.