Payroll Specialist

Payroll Specialist

TOTE Resources | Tacoma, WA
Full-Time | Hybrid Schedule (4 Days In Office / 1 Day Remote)

Join a Team That Keeps Business Moving

TOTE Resources is seeking a detail-oriented, customer-focused, and highly organized Payroll Specialist to join our growing team in Tacoma, Washington. This is an exciting opportunity to become part of a collaborative, mission-driven organization supporting leaders in the maritime, logistics, terminals, and transportation industries .

In this role, you will play a key part in ensuring accurate and timely payroll processing , maintaining regulatory compliance , and delivering exceptional employee support across multiple business units.

At TOTE Resources, we are committed to our core values of Safety, Operational Excellence, Customer Experience, and Colleague Experience .

If you thrive in a fast-paced environment , enjoy problem-solving, and take pride in delivering high-quality, detail-driven work , we encourage you to apply.

What You'll Do

• Process accurate and timely multi-state payroll
• Maintain payroll records, deductions, garnishments, and tax documentation
• Audit and review employee timesheets for accuracy
• Ensure compliance with federal, state, and local payroll regulations
• Partner closely with HR, Accounting, and operational teams
• Support payroll audits, reconciliations, and year-end processing
• Respond to employee inquiries with professionalism and urgency
• Drive process improvements and system enhancements
• Maintain strict confidentiality of sensitive employee data

What We're Looking For

Required Qualifications

• 3+ years of payroll processing experience
• High School diploma or equivalent
• Strong knowledge of payroll laws and compliance requirements
• Experience with HRIS and payroll systems
• Intermediate Microsoft Office skills (Excel, Word, Outlook)
• Exceptional attention to detail and organizational skills
• Strong communication and customer service abilities
• Proven ability to manage multiple priorities and deadlines

Preferred Qualifications

• Experience with ADP or Concur
• Multi-state or multi-entity payroll experience
• Experience working with union and non-union labor

Compensation & Benefits

Compensation

The salary range is $50,000 to $65,000 annually , with an expected target salary of $60,000 to $62,000 per year . Compensation will be based on several factors including the candidate's education, work experience, work location, and specific job duties .

Benefits

As part of the team, full-time employees will receive a comprehensive benefits package , which includes:

• Health, dental, and vision insurance
• Life insurance
• Short-term disability
• Employee Assistance Program (EAP)
• 401(k) with company match and discretionary funding
• Tuition reimbursement
• Supplemental parental leave
• Jury duty and bereavement leave

Time Off & Additional Benefits

• Minimum of 10 days' vacation annually
• 10 days sick leave
• 10 paid holidays + 1 floating holiday every 12 months
• Eligibility for an annual discretionary bonus (based on eligibility)

Why Join TOTE Resources?

We offer more than just a paycheck-we offer the opportunity to build a long-term, rewarding career with an industry-leading organization .

• Opportunities for career growth and development
• A collaborative and supportive team culture
• Hybrid work flexibility
• Stability within a well-established organization

Schedule & Work Environment

• Full-time position
• Hybrid schedule: 4 days onsite / 1 day remote
• Standard business hours with flexibility during payroll cycles
• Located in Tacoma, Washington

Equal Opportunity Employer

TOTE Resources is an Equal Opportunity Employer - Affirmative Action and a VEVRAA Federal Contractor. We are committed to a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin disability, or status as a protected veteran. TOTE Resources is a drug-free employer and a participant of the E-Verify Employment Verification Program.