Accounting Supervisor

Job Description

Job Description

ACCOUNTING SUPERVISOR

Yountville, CA Nestled on 22 acres of breathtaking landscapes in the heart of Napa Valley, Estate Yountville is not only a luxurious retreat but has also been named one of the best hotels in California by Condé Nast Traveler in 2024. Voted the most beautiful boutique hotel in Napa Valley, the Estate is a true gem, offering 192 elegantly appointed guest rooms, a private vineyard, and world-class amenities. Guests enjoy two serene pools, a spa with 12 luxurious treatment rooms and suites, and over 55,000 square feet of exceptional event spaces. With culinary offerings that harmonize the bounty of Northern California with European elegance, Estate Yountville invites you to experience a haven of exclusivity and refined beauty.

JOB SUMMARY:

We are seeking an experienced and detail-driven Accounting Supervisor to support the financial health of our 22-acre property. This role requires a hospitality professional with strong analytical skills, a solid understanding of hotel accounting, and sound judgment in decision-making.

ESSENTIAL JOB RESPONSIBILITIES

• Maintain and reconcile all ledgers with particular attention to the Guest Ledger, Accounts Receivable (AR) Ledger, and Deposit Ledger, ensuring accuracy and compliance with internal controls.
• Prepare and review monthly financial statements, journal entries, accruals, and supporting documentation for month-end close.
• Oversee daily revenue capture and reporting; investigate and resolve discrepancies between POS (Point of Sale) and PMS (Property Management System) to ensure alignment between systems.
• Analyze and reconcile balance sheet accounts on a monthly basis, ensuring timely identification and correction of variances.
• Collaborate with department heads to interpret financial data, monitor expenses, and support budgetary planning and forecasting.
• Ensure adherence to financial policies and procedures, and assist with both internal and external audits.
• Provide operational insight to improve accuracy, efficiency, and integrity across financial reporting.
• Apply practical, solutions-focused thinking and exercise sound judgment in all financial matters.

REQUIRED QUALIFICATIONS

• Bachelor’s degree in Accounting, Finance, or a related field.
• Minimum 4 years of hotel accounting experience required.
• Strong understanding of hotel-specific ledgers and the relationship between PMS and POS systems.
• Demonstrated ability to prepare and analyze balance sheets and financial reports.
• Advanced Excel skills and experience with hospitality accounting software (e.g., Sage Intact, Opera, Toast etc.).
• Excellent communication, organization, and time-management skills.
• A proactive and resourceful mindset, with the ability to assess situations thoughtfully and make well-informed decisions.
• Flexible and responsive to the operational demands of a 24/7 hospitality business, including availability for occasional after-hours or weekend support.

PHYSICAL REQUIREMENTS

• Ability to sit for extended periods of time while working at a computer
• Frequent use of hands and fingers for typing, data entry, and handling office equipment
• Ability to occasionally stand, walk, bend, and reach
• Ability to lift and/or move up to 10–15 pounds occasionally (files, office supplies)

Estate Yountville offers an attractive compensation and benefits package and the opportunity to be part of a dynamic team.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.