Account Clerk II (Juvenile Probation Department)

Job Description

• The Starting Rate for this position is $23.66 per hour
• 35 hours per week

POSITION SUMMARY:

To ensure accurate accounting records for receipts and/or disbursements with the Juvenile Probation Office. Duties include performing a variety of complex clerical, bookkeeping, and accounting tasks, including verifying bills and contracts, determining Court costs, receiving payments, preparing payroll and maintaining payroll records, and enrolling juveniles placed outside their homes into a health care program.

POSITION RESPONSIBILITIES:

Essential Functions

The duties and responsibilities of this position include, but are not necessarily limited to:

• Verifies bills and contracts for purchased services and forwards the same to the Controller's Office for payment, and prepares various spreadsheets and fiscal reports detailing the expenditure of departmental funds to assist in budgetary compliance
• Determines Court costs and enters costs and other fines in the JPO database. Responsible for data entry for provider invoices in IProcurement, Oracle, and Excel.
• Receives payments, applies the payments to the correct deduction, issues receipts, balances daily receipts, and makes bank deposits.
• Prepares payroll records, processes cash advance and insurance reimbursement requests, reviews employees' expense accounts, and maintains internal records.
• Enrolls juveniles who are placed outside of their homes into a health care program, provides Berks County Children and Youth Services with information necessary to determine Title IV-E eligibility, processes Early Periodic Screening Diagnosis and Treatment forms, and processes and forwards Adoption and Foster Care Analysis and Report System forms and Temporary Assistance to Needy Families applications to BCCYS.
• Generates reports related to General Income, General Ledger, and Act 148 grant reconciliations.
• Assists the fiscal manager with a variety of fiscal and audit-related responsibilities
• Answers telephone calls, waits on visitors, and directs them to the appropriate persons. Responds to citizen inquiries by giving general information only.
• May review bank statements and reconcile account balances of the same and report outcomes to the County Controller, and may make disbursements.
• Other duties as required.

MINIMUM EDUCATION AND EXPERIENCE:

• High school diploma.
• Minimum of two (2) years of experience in bookkeeping, accounting, or secretarial assignments involving advanced record keeping (directly related business school or college courses may be substituted equally for up to one (1) year of experience.
• Any equivalent combination of experience and training that provides the required knowledge, skills, and abilities.

MINIMUM KNOWLEDGE, SKILLS, AND ABILITIES:

• Working knowledge of accounting theories and practices and accepted office procedures.
• Ability to perform a volume of numerical detail work with speed and accuracy, to make difficult mathematical computations with and without mechanical assistance.
• Ability to understand and follow oral and written instructions and technical or legal terminology.
• Ability to prepare financial and other records in a systematic, neat, legible manner.
• Thorough understanding and knowledge of Microsoft Excel.
• Ability to operate a calculator by touch.
• Ability to maintain cooperative working relationships.
• Ability to communicate effectively orally and in writing.
• Ability and willingness to learn and to perform tasks of progressively increasing difficulty.
• Ability to work independently and as a team.
• Ability to be a self-starter and work with little supervision.
• Ability to handle stress.
• Physical presence in the office is required.

PHYSICAL DEMANDS:

Work involves walking, talking, hearing, using hands to handle, feel objects, tools, or controls, and reaching with hands and arms. Vision abilities required by this job include close vision and the ability to adjust focus. The employee must occasionally lift and/or move up to 10 pounds a distance of fifteen (15) feet or less.

WORKING ENVIRONMENT:

Normal office environment.

This position description serves as a guideline for communicating the essential functions and other information about the position to the applicant/employee. It is not intended to create a binding employment contract nor cover every detail of the position, and may be changed where appropriate.

About Us

Equal Employment Opportunity Statement:

The County of Berks provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, political affiliation or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

About Us:


Berks County is a combination of rich farm country, industry, beautiful parks, entertainment, and top-notch educational institutions. Whether you are interested in County services, the availability of our parks, tax rates, or other county information, this is the place to start.

About the Team

Mission Statement:


It is the mission of Berks County government and all County employees to administer and deliver services to the citizens of the County in the most effective, efficient and professional manner possible within the constraints of the financial resources available.