Advancement Assistant

Advancement Assistant

Position: Advancement Assistant

Reports to: Chief Advancement Officer (assisting the entire Advancement team)

FLSA: Non-Exempt, full-time

Salary Range: $62,000 to $68,000 annually

Start Date: August 26, 2026

The Advancement office consists of 79 full-time employees who are responsible for fundraising, alumnae relations, special events, and targeted development communications. We are seeking an Advancement Assistant to join our highly collaborative team. In this role, you will provide comprehensive administrative, operational, and project-based support across the department. Reporting directly to the Chief Advancement Officer, the Assistant will assist the entire team in a busy and collegial environment to help meet departmental fundraising and engagement goals.

Responsibilities

• Provide high-level administrative assistance to the Chief Advancement Officer and provide day-to-day operational support to the entire Advancement team.
• Act as a central point of contact for the department, helping to field general inquiries
• Assist team members with drafting, proofreading, and formatting correspondence, reports, and meeting materials.
• Provide end-to-end assistance and logistical execution for all events run by the Advancement team, ensuring seamless production from initial planning through post-event wrap-up.
• Serve as a core operational resource for high-profile institutional events, including the Annual Benefit/Auction, Alumnae Reunion, Leadership Donor events, New Parent Dinner, and Board of Trustees dinners.
• Support the Alumnae office by helping execute career networking events, speakers, multi-generational alumnae gatherings, and other school community outreach initiatives.
• Manage RSVP tracking, data entry, supply orders, name tag creation, and registration desk check-ins.
• Attend Alumnae Association Board and Annual Fund Committee meetings, organize materials and draft/distribute comprehensive minutes.
• Maintain and update parent, donor, and alumnae data/information in the Raiser's Edge database to ensure data integrity for the whole team.
• Utilize Raiser's Edge to create queries, reports, mailing lists, and labels for various departmental initiatives.
• Coordinate and execute both in-house and mail-house mailings (print and electronic) on behalf of the team.
• Assist with the calendar and strategy for the Annual Fund program, focusing on increasing parent and alumnae participation and donor levels.
• Review and proofread fundraising materials as needed.
• Serve as the Advancement Team's social media manager
• Other duties as assigned

Qualifications

• College graduate with 24 years of professional office experience.
• Proficiency and comfort with technology including Windows-based software, Google platforms, internet applications, social networking sites, and (ideally) Raiser's Edge database.
• Excellent organizational skills, meticulous attention to detail, and the ability to prioritize and meet deadlines.
• Motivated self-starter with the ability to manage multiple projects from start to finish.
• Ability to work and communicate effectively in-person, on the phone, via Zoom, and email, as well as through written correspondence with alumnae, parents, faculty, staff, and outside vendors.
• Discretion and tact in handling highly confidential donor and institutional information.
• Collaborative, team-oriented work style.
• Flexible schedule and ability to work evening events as needed.
• Enthusiasm, patience, flexibility, and a sense of humor.

It is the policy of Sacred Heart to provide equal employment opportunity to all employees and applicants. This means that all employees and applicants will be treated on an equal basis without regard to race, religion, color, creed, gender, gender identity or expression, transgender status, national and ethnic origin, ancestry, disability, age, military or veteran status, marital and partnership status, citizenship status, caregiver status, sex (including pregnancy), sexual orientation, sexual and reproductive health decisions, height or weight, predisposing genetic characteristics, criminal history, actual or perceived domestic violence victim status, or any other characteristic protected by applicable state, federal or local law (collectively referred to herein as "Protected Classifications"). In addition to the Protected Classifications set forth in this EEO Policy, the School also prohibits any form of discrimination or harassment based on being a certified medical marijuana patient, pre-employment marijuana testing, unemployment status, sexual and reproductive health decisions, salary history, arrest or conviction, or domestic violence victim status in accordance with state law. This policy applies to all terms, conditions and privileges of employment, including but not limited to: hiring, training, faculty development, transfers, promotion, compensation, benefits, educational assistance, employee facilities, termination, and retirement.

Convent of the Sacred Heart, 91st Street