Administrative Assistant

Administrative Assistant

Ultimate Staffing is seeking a professional, organized, and personable Administrative Assistant to support a well-established engineering firm in the Rockville, MD area. This is a contract-to-hire opportunity with a collaborative team known for its strong employee retention and positive workplace culture.

Location

Rockville, MD

Work Schedule

• Hybrid schedule
  • In-office: Tuesday, Wednesday, Thursday
  • Remote: Monday and Friday
• 8:30 AM - 5:30 PM

Pay Rate

Up to $26.00 per hour dependent on experience

Position Overview

We are looking for a highly organized Administrative Assistant who enjoys being the go-to resource for an office team. This role is ideal for someone who excels at multitasking, has strong communication skills, and enjoys creating a welcoming and professional office environment. You will serve as a key point of coordination for office operations, vendor relationships, employee support, and administrative projects.

Responsibilities

• Prepare and process expense reports, including gathering receipts and maintaining supporting spreadsheets
• Manage calendars and coordinate meetings through Outlook
• Send meeting invitations and assist with event scheduling
• Coordinate catering orders for meetings, breakfasts, lunches, and special events
• Order and maintain office supplies, snacks, and workplace essentials
• Serve as the primary contact for building management and office maintenance requests
• Arrange travel accommodations and itineraries for team members
• Distribute incoming mail and oversee office correspondence
• Manage office seating and workspace assignments for employees visiting the office
• Assist with document formatting, branding, and presentation consistency
• Communicate professionally with vendors and external partners
• Draft and edit professional business communications
• Support general office operations and administrative projects as needed

Qualifications

• Previous administrative, office coordination, or executive support experience preferred
• Proficiency with Microsoft Outlook, Word, and Excel
• Strong written and verbal communication skills
• Excellent organizational and time-management abilities
• Professional demeanor with a customer-service mindset
• Ability to work independently and manage multiple priorities
• Detail-oriented and proactive problem solver

Ideal Candidate

• Personable, outgoing, and comfortable serving as the face of the office
• Professional and polished communicator
• Reliable with a strong work history and demonstrated job stability

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.