Executive Assistant to the Headmaster

Executive Assistant to the Headmaster The Executive Assistant to the Headmaster is a full-time, salaried, category two position with a 12-month work schedule beginning July 1. Reporting directly to the Headmaster, this combined role provides confidential, consistent, and professional support while also serving as a secondary receptionist at the Summit Park campus. The Executive Assistant plays a crucial part in administrative and executive duties, overseeing special projects and initiatives, and ensuring a warm, welcoming environment for students, families, staff, and visitors. Essential Duties and Responsibilities Administrative Support Manages the Headmaster's schedule and calendar according to school priorities Coordinates and prioritizes meetings, ensuring the efficient use of the Headmaster's time Handles incoming calls, emails, and inquiries, redirecting or responding as appropriate Drafts memorandums and letters for signature based on notes or other direction given Prepares monthly "State of the School Report" for meetings of the Board of Directors Prepares and distributes agendas, minutes, and other materials for A-Team meetings and School Leadership Team meetings Manages all arrangements for faculty/staff meetings and employee events Assists the Headmaster with work and events related to the Board of Directors, Friends of Cincinnati Classical, and the Parent Service Organization Assists in the planning and execution of school events, meetings, and special functions Collaborates with other administrative staff to ensure successful events Conducts research and gathers information as needed for various initiatives Assists Headmaster with preparing materials for coursework as needed Coordinates job search committees and schedules interviews for prospective faculty and staff Monitors and directs special projects as assigned Uses independent judgment in performing the responsibilities of the position Reception & Front Office Serves as an assistant receptionist for the Summit Park campus, providing a warm and welcoming atmosphere for students, staff, parents, and visitors Answers incoming phone calls in a pleasant, informed manner, projecting a positive first impression of the school Greets all incoming students, families, and guests respectfully and professionally, determining their needs, checking scheduled appointments, and directing them to the proper person Checks voicemail messages in the school's general mailbox on a routine basis and distributes or responds to those needing attention Maintains current knowledge of school activities, programs, and events related to the school calendar Answers door with remote access and/or in person; admits visitors, requires all visitors to identify themselves and sign in; provides appropriate visitor passes and badges following school protocol Checks students in and out, issues passes, and monitors requests for early dismissals Works closely with the School Nurse and administration regarding care for students, especially in emergencies Computer Skills Proficiency in Microsoft Office Suite and primary social media platforms Qualifications Bachelor's degree in business administration, communications, public relations, English, or a related field Experience in a school setting (preferred but not required) Capacity to take initiative and be self-directed while working independently Excellent verbal and written communication skills Flexibility, organization, decision-making, and problem-solving skills Highly organized and detail-oriented with strong project management skills Ability to meet deadlines, work on multiple projects, and coordinate work with others Demonstrated ability to handle sensitive information with discretion and confidentiality Knowledge of good telephone etiquette with the ability to deal tactfully and confidently with callers and visitors Courteous and pleasant personality with the ability to work with tact and diplomacy as part of a team Strong candidates will also embrace the school's organizational values The tenets of classical, liberal arts education Community and partnership in the common pursuit of forming intelligent, virtuous citizens Excellence in teaching and learning The virtues we aim to teach our students: prudence, justice, fortitude, humility, gratitude, perseverance, and compassion Compensation, Benefits and Hiring Pay is competitive and commensurate with experience and qualifications. Benefits offered for full-time employees include health benefits, paid vacation, personal days, paid holidays, and SERS retirement plan with employer contribution. Children will receive enrollment priority if a parent is a full-time employee at the time of enrollment. All employees will be required to pass background checks. Position Type: Secretarial/Clerical/ Executive Assistant to the Headmaster Date Posted: 2/24/2026 Date Available: 2026-2027 School Year Closing Date: When Filled #J-18808-Ljbffr Cincinnati Classical Academy