Executive Assistant (to the CEO)

Job Description

Job Description

We are seeking a highly organized Executive Assistant (EA) to provide comprehensive, high-level administrative support. This dynamic role goes beyond traditional calendar management; it demands a strategic gatekeeper who also possesses specialized experience in medical credentialing and provider onboarding . You will serve as the primary operational bridge between executive leadership, our medical staff, and external healthcare providers.

Executive Support

• Strategically coordinate complex, competing executive calendars, evaluating requests to prioritize time for leadership.
• Draft, edit, and proofread high-level correspondence, presentations, and reports. Act as the primary gatekeeper for internal teams, physicians, and external stakeholders.
• Organize executive-level meetings and prepare agendas, assemble materials, and track actionable next steps.
• Acts as department resource in answering questions or directing concerns to the appropriate person.
• Manage special projects as designated by the CEO, CFO, or COO.
• Manage contract authorization process.

Medical Credentialing & Compliance

• Manage the end-to-end credentialing and re-credentialing process for physicians and mid-level providers.
• Facilitate provider onboarding by ensuring malpractice insurance is up to date and verifying employment agreements.
• Maintain digital provider profiles, tracking accurate renewals for state medical licenses, DEA certifications, and board certifications to prevent lapses.
• Review incoming legal documents or subpoenas before escalating to executives, protecting highly sensitive and confidential healthcare information.

Requirements

• Minimum three (3) years of experience as an Executive Assistant supporting senior leadership required.
• Previous experience handling medical credentialing strongly preferred.
• Familiarity with healthcare administration, provider enrollment, and compliance standards.
• Proficient with software (Microsoft Office applications to include Outlook, Word, and Excel) and credentialing software.
• Absolute commitment to confidentiality and handling sensitive business and medical data with extreme tact.
• Flexibility to occasionally coordinate evening provider meetings or respond to urgent executive schedule adjustments.

Benefits

A full benefits package is available the first of the month following 30 days of employment!

Desert Parkway offers competitive benefits to include:

• Medical insurance
• Dental insurance
• Vision insurance
• 401K Retirement Plan
• Healthcare spending account
• Dependent care spending account
• PTO Plan with holiday premium pay
• Discounted cafeteria meal plan
• Life insurance (including plans for spouse and children)
• Short- and long-term disability (with additional buy-in opportunities)
• Pet Insurance
• Identity Theft Insurance