Program Assistant, Girls on the Grid Line

Job Description

Job Description

About Girls on the Grid Line

Girls on the Grid Line is a workforce development and pre-apprenticeship initiative designed to empower young women to pursue careers in the utility and skilled trades industries. Through technical training, mentorship, and industry exposure, the program bridges the gap between education and employment?helping participants gain the skills and confidence to power their communities and their futures.

Position Summary

The Program Assistant provides critical administrative, logistical, and programmatic support to ensure the smooth operation of Girls on the Grid Line. This role supports day-to-day program coordination, communications, data management, and participant engagement.

The ideal candidate is organized, detail-oriented, people-focused, and passionate about advancing opportunities for women in the trades. This position offers a meaningful opportunity to contribute to a growing workforce development initiative and work closely with industry, education, and community partners.

Key Responsibilities

Program Coordination & Logistics

• Assist in planning, scheduling, and executing program activities, workshops, field trips, and training sessions.

• Coordinate logistics for classroom sessions, guest speakers, site visits, and safety certifications.

• Support participant onboarding, registration, and attendance tracking.

• Maintain an organized calendar of events, deadlines, and deliverables for the program team.

• Prepare program materials, packets, and presentations for sessions and partner meetings.

Administrative & Operational Support

• Provide administrative support to the Executive Program Director, including meeting coordination, travel arrangements, and documentation.

• Manage office systems such as filing, supply inventory, and correspondence.

• Draft and proofread emails, reports, and internal communications.

• Process expense reports, purchase orders, and invoices in coordination with the finance team.

Data Management & Reporting

• Maintain participant databases, ensuring accurate entry of enrollment, attendance, and performance data.

• Collect and organize program evaluation data for reports, grants, and presentations.

• Assist with tracking outcomes such as certifications earned, internships secured, and career placements.

Communications & Outreach

• Serve as a first point of contact for participant and partner inquiries.

• Support social media, website updates, and marketing campaigns under the guidance of the communications team.

• Assist in the development of newsletters, flyers, and promotional materials.

• Help capture and share participant success stories and program milestones.

Participant Engagement & Support

• Provide direct support to participants, answering questions and helping them navigate program resources.

• Assist with mentorship matching, attendance reminders, and check-ins.

• Help coordinate recognition ceremonies, graduation events, and alumni engagement activities.