Accounts Receivable Specialist

Job Full Description

Accounts Receivable Specialist (Construction Billing & Collections)


Location: Belleview, FL 34420
Pay: $22.00-$28.00 per hour
Job Type: Full-Time
Schedule: Monday-Friday, 7:00 AM - 5:00 PM

• Initial training period: ~40 hours/week with shorter Fridays
• After onboarding: 45-48 hours/week
• Work Environment: Onsite at main office in Belleview Florida
• No weekends, on-call, or overnight work required

Position Summary


We are hiring a high-performing Accounts Receivable Specialist to support billing and collections across residential, commercial, and service plumbing projects. This role is ideal for a detail-driven professional who thrives in a fast-paced construction environment and takes ownership of financial outcomes. You will be responsible for managing invoicing, collections, and revenue tracking while ensuring compliance with construction billing requirements, including AIA pay applications, Notice to Owner (NTO), lien rights, and lien releases . This is not a clerical role-this is a key financial operations position focused on protecting cash flow, maintaining compliance, and executing at a high level daily. We're looking for someone with the capacity to bill over $1million per month.

Education & Experience Required:

• Must have 2+ years of Accounts Receivable experience
• Must have 1+ year of construction billing or construction accounting
• Must have experience with AIA billing, NTOs, lien releases, and pay applications
• Must understand lien rights/NTO Processes,
• Must have a strong knowledge in collection and managing aging
• High school diploma or GED ( required )
• Proficiency in Microsoft Office and Google Workspace
• Reliable transportation and consistent attendance

What Success Looks Like

• Invoices are accurate, complete, and submitted daily without backlog
• AIA pay applications are submitted correctly and approved without delays
• NTOs, lien notices, and lien releases are tracked and filed with zero missed deadlines
• Levelset is monitored daily and all projects remain compliant
• Accounts receivable aging is actively managed across all buckets (30/60/90+)
• Collections are proactive and reduce outstanding balances
• Payments are posted daily and applied accurately
• Change orders are fully tracked, billed, and collected
• New projects are set up correctly with proper billing and documentation from day one
• Communication with customers, GCs, and internal teams is clear and professional
• Documentation remains organized, complete, and audit-ready

Key Responsibilities

• Generate and send invoices for residential, commercial, and service work
• Invoice completed work daily and maintain billing backlog
• Prepare and submit AIA pay applications (G702/G703) and manage Schedule of Values (SOV)
• Review contracts and set up new projects with proper billing and NTO documentation
• Create, track, and manage Notice to Owner (NTO) requirements
• Monitor Levelset for compliance, collections support, and lien filings
• Prepare and track partial and final lien releases
• Manage Certificates of Insurance (COI) documentation
• Post daily payments, deposits, and bank transactions
• Apply payments accurately in QuickBooks Online
• Manage A/R aging and execute collection strategies across 30/60/90+ accounts
• Track, bill, and collect approved change orders
• Coordinate with operations, scheduling, and field teams to verify billing accuracy
• Investigate and resolve billing and payment discrepancies

Core Competencies

• Strong knowledge of construction billing workflows
• Experience with AIA billing, SOV, and commercial invoicing
• Understanding of Florida NTO requirements, lien laws, and lien releases
• Experience with Levelset, Procore, or similar systems preferred
• Strong collections skills with confident, professional communication
• Ability to prioritize and manage shifting deadlines
• High attention to detail with fast, accurate data entry (40+ WPM)
• Excellent organization and multitasking abilities
• Calm, decisive, and solution-oriented under pressure
• Reliable, accountable, and coachable

Benefits


We offer a competitive and comprehensive benefits package, including:

• Company vehicle (if applicable)
• Company-provided uniforms
• Paid ongoing training and development
• Incentive pay based on customer satisfaction
• Advancement opportunities based on performance
• Health insurance (50% employer-paid Years 1-4, 100% after Year 5)
• Alternative primary care plan (100% employer-paid after 90 days)
• 401(k) with 6% employer match
• Paid holidays (6 annually)
• Paid vacation (40 hours after Year 1, 80 hours after Year 2)
• Paid sick/personal days (3 annually)
• Flexible unpaid time off (case-by-case approval)
• Year-end bonus and holiday gift
• Annual company event
• Recruitment bonus program
• Company-paid life insurance
• Optional dental, vision, and short-term disability coverage
• In-house purchasing, logistics, HR, and support teams
• Fully stocked breakroom with beverages and refreshments

Referral Bonus Opportunity!


Know someone who would be a great fit? Refer them!

• Earn $100-$500 per referral once your referral works 40 hours or more
• The more successful referrals you make, the more you can earn

How to Apply

• Email:
• Walk-In: 1005 SW 10th St, Suite 102, Ocala, FL 34471
• Call: View phone number on click.appcast.io
• Online: ExpressPros.com/Ocala

Ocala, FL
1281
1005 Southwest 10th Street
Ocala, FL 34471