Production Administrative Batching Assistant

Production Administrative Batching Assistant

QXO, Inc. is the largest publicly traded distributor of roofing, waterproofing, and related products, and the second largest publicly traded distributor of lumber and building materials in North America. QXO is the fastest growing company in the $800 billion building products distribution industry and plans to become the tech-enabled leader by delivering best-in-class customer satisfaction and outsized returns for its shareholders. The company is targeting $50 billion in annual revenues within the next decade through accretive acquisitions and organic growth.

The Production Administrative Batching Assistant supports manufacturing operations by preparing production documentation, generating work instructions, and coordinating administrative processes that keep production running efficiently. This role serves as a key link between office and production teams, ensuring work orders, production packets, and system records are accurate, organized, and available to support daily operations. The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced manufacturing environment.

What you'll do:

Production Documentation & Batching

• Create and organize production packets, work orders, labels, drawings, and assembly instructions to support manufacturing operations
• Generate and distribute production documentation required for equipment operation and workflow execution
• Verify accuracy and completeness of production paperwork before release to the production floor
• Maintain and update work order status and production records within company systems

Administrative & Operational Support

• Provide administrative support to production leadership and operations teams
• Assist with data entry, reporting, and production tracking activities
• Monitor documentation flow to ensure production schedules and priorities are supported
• Maintain organized production records and filing systems

Inventory & Material Coordination

• Monitor office and production-related supply inventories and coordinate replenishment as needed
• Support inventory tracking and reporting activities
• Assist with maintaining accurate production and material records

Communication & Collaboration

• Serve as a liaison between office personnel and production teams to ensure smooth workflow and communication
• Coordinate with supervisors and team members to address documentation or scheduling needs
• Support continuous improvement efforts to increase operational efficiency and accuracy

Compliance & Accuracy

• Maintain a high level of accuracy in all documentation, records, and data entry
• Follow company policies, procedures, and quality standards
• Perform additional duties as assigned

What you'll bring:

• Strong attention to detail and organizational skills
• Excellent verbal and written communication abilities
• Ability to manage multiple priorities and meet deadlines
• Strong problem-solving and critical-thinking skills
• Ability to work independently and as part of a team
• Customer-service mindset and professional demeanor
• Experience in administrative support, production support, manufacturing, or operations environments
• Familiarity with production scheduling, batching, inventory systems, or ERP software
• Proficiency in Microsoft Office applications, including Excel, Word, Outlook, and Teams
• Experience working in manufacturing, construction, industrial, or building materials environments
• Primarily office-based within a manufacturing or production facility
• Ability to sit, stand, walk, and move between office and production areas throughout the workday
• Frequent use of computers, office equipment, and production management systems
• Ability to lift and move office materials and supplies as needed
• May require extended hours based on business and production demands

What you'll earn

• Health Care Benefits
• Paid Time Off

Benefits for union-represented roles are determined by the applicable collective bargaining agreement and may differ from standard company benefits.

QXO is an Equal Opportunity Employer. We value diversity and do not discriminate on the basis of race, color, religion, gender or sexual orientation, national origin, age, disability, or any other protected status.