Administrative Assistant (Secretary)- 3615676

Job Description

Job Description

Job Title: Administrative Assistant (Secretary)

Location: Tampa FL 33602

Salary/Payrate: $50K-$52K annually and AWESOME benefits!!!

Work Environment: 100% onsite

Term: Permanent / Fulltime

Bachelor’s degree required:  No

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

The Administrative Assistant (Secretary) will primarily be supporting the Office Manager and secondarily supporting Attorneys.

This position will handle highly confidential information on a daily basis.

Responsibilities:

• Strong verbal and writing skills; wants to be part of a team.
• Capable of performing a variety of clerical and administrative duties using various computer programs.
• Prepares, processes, and proofreads documents; Mails, faxes, copies, and/or arranges for delivery of documents;
• Maintains filing systems, control records and indexes using moderate independent judgment;
• Data management including time entry, document databases, email and hard copies;
• Coordinates and participates in document production;
• Assists with file opening via the BAC system;
• Communicates with vendors, building management, attorneys and others via telephone, email, in person, and in writing, obtaining and giving information as directed;
• Maintains supervisor(s) calendar electronically and/or manually by scheduling appointments and critical dates and keeping supervisor posted of same;
• Opens and closes files, and maintains client and business files by filing and retrieving materials as required;
• Screens phone calls; records and delivers messages and provide callers with information as authorized by supervisor;
• Makes travel arrangements through the Firm’s designated Travel Agency;
• Performs related duties as assigned.

Minimum Acceptable Qualifications:

• Bachelor’s Degree preferred.
• 3+ years of secretarial/administrative assistant experience.
• Ability to type – excellent spelling, punctuation and grammar required. May be required to know legal terminology at times.
• Competent in the use of computers and Microsoft Office Word, Excel, Power Point and Microsoft Outlook.
• Excellent organizational skills and people skills.
• Ability to effectively communicate both orally and in writing.