Executive Assistant

Responsibilities & Responsibilities

Executive Support (Strategic Focus)

· Act as the President’s right hand in daily operations and long-term initiatives

· Manage complex calendar scheduling, prioritization, and meeting preparation

· Prepare meeting agendas, executive summaries, and follow-up action plans

· Track key initiatives, deadlines, and strategic objectives across divisions

· Assist with KPI tracking and dashboard preparation

· Support real estate development initiatives, acquisitions, and deal coordination

· Draft correspondence, presentations, reports, and executive communications

· Coordinate high-level client, partner, and stakeholder meetings

· Maintain confidentiality of sensitive business and financial information

· Serve as a liaison between the President and internal leadership team

Operational & Office Management Support

· Assist with general office management and administrative oversight

· Coordinate company events, leadership meetings, and team functions

· Support onboarding logistics and executive-level recruiting coordination

· Maintain organized digital and physical filing systems

· Manage travel arrangements and expense reporting

· Assist with vendor coordination and select contract tracking

· Help implement and maintain operational systems and process improvements

Marketing & Social Media Coordination

· Assist in coordinating company marketing initiatives and brand consistency

· Schedule and publish social media content across platforms (LinkedIn, Instagram, etc.)

· Coordinate with internal teams and external marketing vendors

· Help organize project photography, milestone documentation, and content capture

· Assist with drafting and editing social media posts and company announcements

· Track engagement metrics and provide basic performance reporting

· Support recruiting marketing efforts (job postings, culture highlights, onboarding

collateral)

· Help manage online reputation by monitoring and coordinating responses to reviews and

testimonials

· Maintain organized marketing asset libraries (photos, videos, project summaries)

Culture & Communication Support

· Help maintain leadership cadence (weekly updates, staff communications, etc.)

· Assist in preparing internal messages, company announcements, and presentations

· Support company branding consistency in executive communications

· Help ensure alignment across divisions through structured communication flow

Qualifications

· 5+ years of experience as an Executive Assistant or high-level operations support

professional

· Experience supporting C-level or owner-level executives preferred

· Strong organizational and time-management skills

· Excellent written and verbal communication abilities

· High emotional intelligence and professional discretion

· Proficiency in Microsoft Office and/or Google Workspace

· Experience in construction, real estate, or professional services environments preferred

· Ability to manage multiple priorities with minimal supervision

· Experience with social media platforms and content scheduling tools preferred

· Basic understanding of marketing coordination and brand consistency

· Comfortable assisting with content creation and digital engagement