Administrative Assistant

Administrative AssistantBerryDunn is seeking an Administrative Assistant to play an important role in supporting our assurance, tax, and advisory teams. In this highly visible, on-site role, you will help keep teams organized, meetings and priorities moving, and day-to-day operations running smoothly. This is a great opportunity for someone who enjoys variety, takes pride in being dependable and detail-oriented, and wants to grow within a collaborative professional services environment. As you build familiarity with our teams, systems, and processes, you'll have opportunities to take on additional responsibilities and expand your impact.This is an on-site Monday through Friday position in our Portland, ME office. You will report to the respective Practice Group Lead.Travel Expectations: This role requires minimal travel, less than 10% per year.ResponsibilitiesMaintain and update practice group organization chartsLiaison for practice group related slides and materialsInternal Meetings SchedulingNote takingCreating agendasDocumenting and distributing meeting outcomesPractice Group SharePoint, document and file storage Maintain and update Practice Group (PG) SharePoint site and filesOrganize and keep documents filed and updated, as neededTracking of Time and Billing Communication with those that have not submitted their timeLiaison with Assurance, Tax & Advisory Team Services Support (ATATSS) for onboarding partners and supervisorsTracking and scheduling for BerryDunn's performance management programTracking of team members' specific skill sets and subject matter expertise (update on an annual basis) (in lieu of a dedicated system that can track)Liaison for tracking employee time budget submissionsBooking travel and accommodationsProduction, logistics and planning for events, such as: team lunches, training days, virtual meetings. Including, but not limited to: Catering (or liaise with office admin to do this)Reserving conference rooms, booking blocks of hotel rooms, setting up Teams/Zoom, preparing PowerPoint (PPT) slide decks, printing materials, etc.Virtual meeting production: scheduling Teams/Zoom, breakout rooms, monitoring chat roomsCommunication bridge between ATATSS, Practice Group Leader's (PGL's), and PrincipalsAttend business planning meetings and keep PGs on track while planning for business plansFormatting and proofing documents and PPT presentationsUpdating schedules in ProStaff and running scheduling reports as requested. Updating SalesForce and printing SalesForce reports, as requestedOther administrative duties as requested by the Practice Group LeaderQualificationsKnowledge of office systems and proceduresWorking knowledge of office equipment, like printers and fax machinesProficiency in: MS Office 365 (MS Word, MS Excel and MS PowerPoint). Experience in SharePoint a plus.Experience with CoPilot preferredAdobe AcrobatExcellent time management skills and the ability to prioritize workAbility to address issues independently and find solutions without always needing to escalate.Attention to detailExcellent written and verbal communication skillsCompensation DetailsThe hourly rate for this role is $25.00-$29.00 per hour. This rate range represents BerryDunn's good faith and reasonable estimate of the possible compensation at the time of posting. If an applicant possesses experience, education, or other qualifications more than the minimum requirements for this posting, that applicant is encouraged to apply, and a final rate may then be based on those additional qualifications; compensation decisions are dependent on the facts and circumstances of each case. The hourly rate for the finalist selected for this role will be based on a variety of factors, including but not limited to, years of experience, depth of experience, seniority, merit, education, training, amount of travel, and other relevant business considerations.BerryDunn Benefits & CultureOur people are what make BerryDunn special, and in return we strive to support our employees and help them thrive. Eligible employees have access to benefits that go beyond what's expected to support their physical, mental, career, social, and financial well-being. Visit our website for a complete list of benefits and a look into our culture: Experience BerryDunn.We will ensure that individuals are provided reasonable accommodation to participate in the job application or interview process or perform essential job functions. Please contact View email address on click.appcast.io to request an accommodation.We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.About BerryDunnBerryDunn is the brand name under which Berry, Dunn, McNeil & Parker, LLC and BDMP Assurance, LLP, independently owned entities, provide services. Since 1974, BerryDunn has helped businesses, nonprofits, and government agencies throughout the US and its territories solve their greatest challenges. The firm's tax, advisory, and consulting services are provided by Berry, Dunn, McNeil & Parker, LLC, and its attest services are provided by BDMP Assurance, LLP, a licensed CPA firm.BerryDunn is a client-centered, people-first professional services firm with a mission to empower the meaningful growth of our people, clients, and communities. Led by CEO Sarah Belliveau, the firm has been recognized for its efforts in creating a diverse and inclusive workplace culture, and for its focus on learning, development, and well-being. Learn more at berrydunn.com.