Payroll Specialist

Title: Payroll Specialist Classification: Non-Exempt About The Organization RoadSafe Traffic Systems is the largest national provider of traffic safety products and services in the United States. RoadSafe serves customers in all 48 contiguous states through its network of more than 60 branch locations. At RoadSafe, we offer competitive pay, growth potential, and an excellent benefits package, including medical, dental, vision, and 401(k) plans for those who qualify. We recognize and value diversity and are committed to creating an inclusive environment for all employees. Position Summary The Payroll Specialist supports RoadSafe’s California branches by ensuring the timely review, preparation, and accuracy of payroll and timekeeping data. This role supports weekly payroll readiness, reviews time entries for accuracy and compliance, assists with California-specific wage and hour requirements, and helps ensure payroll information is submitted accurately and on time. The Payroll Specialist serves as a primary local payroll resource for California field and office employees. This position partners closely with branch operations, regional finance leadership, and the centralized payroll team to resolve routine payroll questions, support compliant payroll processing, elevate complex matters when appropriate, and provide a consistent, high-quality payroll support experience. Essential Duties And Responsibilities Review, collect, and approve employee time across approved timekeeping systems, including TCR, TradeSeal, Paycor, or other company-designated platforms. Review time entries for accuracy, completeness, proper coding, and timely submission by established payroll deadlines. Support California-specific payroll processes, including meal and rest break premium review, final pay coordination, sick leave tracking, Wage Theft Prevention Act requirements, blended overtime rate considerations, and hourly employee attestation requirements. Identify, research, and resolve payroll or timekeeping discrepancies, including missing punches, overtime, double time, leave entries, incorrect job or project coding, and employee movement between projects or entities. Serve as a local payroll point of contact for California branches, responding to employee and manager questions related to pay, timekeeping, payroll deadlines, system access, pay statements, and year-end tax documents. Communicate payroll deadlines, requirements, and expectations to field operations, branch leadership, regional finance partners, and centralized payroll teams. Prepare and submit payroll corrections in accordance with company procedures, including coordination related to payroll overpayments when needed. Support planning and communication for holiday payroll schedules or other non-standard payroll periods. Maintain confidentiality and integrity of payroll information by following established controls, data governance practices, and company policies. Support payroll-related projects, process improvements, business continuity needs, and other duties as assigned. Key Leadership Competencies Demonstrates a strong commitment to accuracy, confidentiality, compliance, and ethical business practices. Communicates clearly and professionally with employees, managers, branch leadership, payroll teams, and finance partners. Maintains accountability and attention to detail when reviewing payroll data, resolving discrepancies, and supporting deadline-driven payroll processes. Exercises sound judgment and escalates payroll questions, compliance concerns, or complex employee pay matters when necessary. Builds effective working relationships with branch, regional, and corporate teams to support accurate payroll processing and a positive employee experience. Education, Experience, And Skills Required Minimum of 3–5 years of payroll experience, including hands‑on experience supporting California-specific payroll requirements. Working knowledge of California wage and hour concepts, including overtime, double time, meal and rest break premiums, final pay, sick leave, timekeeping, and hourly employee attestation requirements. Experience reviewing employee time, resolving payroll discrepancies, and supporting payroll preparation for hourly employees. Working knowledge of payroll, timekeeping, certified payroll, and wage and hour concepts required. Experience with construction payroll practices, job costing, project-based labor allocation, or industry-specific payroll systems strongly preferred. Proficiency in Microsoft Office applications, including Word, Excel, and Outlook; advanced Excel skills preferred. Experience with payroll or timekeeping systems such as Paycor, TCR, TradeSeal, or similar platforms preferred. Bachelor’s degree in Accounting, Business Administration, Finance, Human Resources, or a related field preferred; equivalent payroll experience may be considered. Strong attention to detail, organization, communication, follow-through, and ability to manage deadlines in a fast‑paced environment. RoadSafe is an Equal Opportunity Employer/including Disabled/Veterans. #J-18808-Ljbffr