Bookkeeping & Administration Manager

Job Description

Job Description

Bookkeeping & Administration Manager

Job Category: Administrative

Location: Oakland, FL

Job Type: Full-time

Pay: $50,000–$60,000 per year

Computer Business Consultants is a Central Florida IT services provider serving businesses in the region and beyond.

Why Work Here?

Competitive wages - Benefits - Career opportunities

Job Overview: We are seeking a detail-focused professional to own recurring bookkeeping, billing, payroll, and related administrative work for our small team. This is a hands-on, self-managed position. You’ll report to company leadership, work independently, and own the recurring bookkeeping, billing, payroll, and related administrative deadlines. You will not be responsible for managing employees.

This full-time position offers an annual salary of $50,000–$60,000. Benefits include medical, dental, and vision plans, an IRA with employer match, paid time off, and paid holidays.

Key Responsibilities:

• Maintain QuickBooks records and reconcile bank, credit-card, and other accounts.
• Process vendor bills, track due dates, maintain vendor records, and organize supporting documentation.
• Manage accounts receivable, invoicing, collections, and invoice review, including complex overage invoices.
• Set up billing for new clients and respond to client questions about invoices, charges, and payments.
• Process payroll and maintain accurate payroll records; track payroll-tax deadlines and confirm required filings and payments are completed on time.
• Prepare and submit sales-tax filings and payments by their due dates.
• Maintain employee records and support benefits administration, hiring coordination, and onboarding paperwork.
• Keep reliable records and reminders for recurring financial and administrative deadlines; follow through and raise risks early.
• Document and improve repeatable bookkeeping, billing, payroll, and administrative procedures.
• Maintain confidentiality of employee, financial, vendor, client billing, and company records.
• Document and improve procedures for bookkeeping, billing, payroll, and related administration; when recurring work is current, identify practical improvements or related projects that support these areas.
• This position handles billing-related client contact only. The client and service teams retain responsibility for general client relationships, service onboarding, and service requests.

Required Qualifications:

• At least 3 years of experience in bookkeeping, billing, payroll, or business administration, including substantial bookkeeping responsibilities.
• Practical QuickBooks experience with accounts payable, accounts receivable, and account reconciliations.
• Experience reviewing and processing invoices.
• Experience processing payroll and managing payroll-tax and sales-tax deadlines.
• Strong attention to detail, reliable follow-through, and the ability to manage recurring responsibilities independently.
• Clear written and verbal communication skills, with discretion handling confidential financial and employee information.

Preferred Qualifications:

• Experience reviewing detailed service invoices.
• Familiarity with a CRM, PSA, or service-business billing system.
• Microsoft 365 and SharePoint experience.
• Experience in IT services or another professional-services business.

Work Arrangement:

This position is in-office in Oakland for the first year. After the first year, a hybrid arrangement may be considered based on demonstrated reliability, independent ownership of responsibilities, and business needs.

Benefits of Working for Computer Business:

Computer Business offers benefits and workplace programs to support employees and their families:

• Medical, dental, and vision plans
• IRA with 4% employer match
• Paid time off and paid holidays
• Company-issued devices
• Team-building activities, lunch and learns, and employee events
• Company-provided snacks, fruit, and beverages

Computer Business is a Drug-Free Workplace.

If you are a detail-oriented bookkeeping professional who takes ownership of recurring work and deadlines, we encourage you to apply and join our team.

We are a well-established and fast-growing Managed IT Services Provider (MSP) serving businesses across healthcare, legal, construction, financial, and professional services industries. We specialize in service desk and helpdesk support, cybersecurity, cloud solutions, and IT infrastructure management.

Join us and grow your career in a company that values excellence and professional development!

Company Description

We are a well-established and fast-growing Managed IT Services Provider (MSP) serving businesses across healthcare, legal, construction, financial, and professional services industries. We specialize in service desk and helpdesk support, cybersecurity, cloud solutions, and IT infrastructure management. \r\n\r\nJoin us and grow your career in a company that values excellence and professional development!