Administrative Assistant II

Administrative Assistant II

The Administrative Assistant II performs a variety of administrative functions. This position reports to a director and provides assistance utilizing secretarial support skills to maintain departmental operation.

Responsibilities

A day in the life of an Administrative Assistant II at Hackensack Meridian Health includes:

• Schedules appointments, meetings or conferences for departmental personnel utilizing interdepartmental and/or hospital wide computerized scheduling systems.
• Prioritizes calls through screening process, transfers calls, records messages, and delivers to appropriate personnel.
• Coordinates special projects as instructed, composes memos, transcribes notes, and researches and creates presentations.
• Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports.
• Takes and/or transcribes minutes at meetings.
• Reviews and distributes daily mail correspondence to appropriate personnel.
• Orders office supplies and maintains inventory.
• Maintains up-to-date departmental manuals and files.
• May assist with compiling and developing the annual budget.
• Meets both department and individual goals.
• Adheres to the standards identified in the Medical Centers Organizational Competencies.

Qualifications

Education, Knowledge, Skills and Abilities Required:

• High School diploma, general equivalency diploma (GED), and/or GED equivalent programs.
• Proficient in MS Office Applications.
• Experience in health care or corporate sectors.
• Minimum of 2 years of experience in the field or in a related area.

Education, Knowledge, Skills and Abilities Preferred:

• Associate degree or higher.

If you feel that the above description speaks directly to your strengths and capabilities, then please apply today!

Hackensack Meridian Health