Administrative Assistant - Development and Donor Engagement

Job Description

Job Description

ADMINISTRATIVE ASSISTANT - DEVELOPMENT AND DONOR ENGAGEMENT

Northern Star Scouting is seeking a seasoned professional to join our Development Team as an Administrative Assistant . Operating out of our beautiful Base Camp facility at Fort Snelling, this is not merely an administrative role; it is a high-level executive partnership designed for an individual who thrives on precision, professional judgment, and mission-driven impact. As a key support to the entire department, you will act as a strategic force behind our fundraising operations, ensuring the seamless execution of departmental priorities, that every piece of writing resonates with our donors, and the comprehensive support necessary to drive our collective success.

The Role and Strategic Impact

In this capacity, you will manage the complex intersections of donor relations, data analytics, and executive project support. Your day-to-day work involves transforming raw data within our eTapestry CRM into the high-level statistical insights necessary to fuel compelling funding proposals. You will serve as a primary steward of our "gold-standard" donor data, applying advanced technical skills in Excel-including pivot tables and complex formulas-to audit and refine our most critical assets. Beyond the data, your writing expertise will ensure that every piece of donor correspondence is timely, impactful, and rooted in the transformational language of donor-centric stewardship. As a seasoned executive assistant, you will be expected to anticipate the needs of leadership, streamline multi-faceted administrative operations, and manage confidential projects with complete discretion. Your prior experience in fundraising cycles will allow you to expertly navigate the nuances of pledge processing, workplace giving, and prospect identification. Furthermore, you will lead the logistical charge for our signature events, coordinating with volunteer committees and vendors to ensure smooth, professional experience for our supporters.

Qualifications

The ideal candidate brings significant prior experience from a professional nonprofit or corporate fundraising environment. We are looking for an individual with the professional maturity to manage complex relationships and technical fluency to expertly navigate the Microsoft 365 suite, particularly in high-level Word document production and advanced mail merges. A minimum of a two-year associate's degree and a firm grasp of general accounting practices are required to manage our gift-in-kind processes and departmental efficiencies. Success in this role requires a blend of independent initiative and cooperative spirit, supported by a typing speed of at least 50 words per minute and a genuine willingness to become an expert in the activities and values of Scouting.

Compensation and Benefits

We value the expertise of our staff and offer a competitive annual compensation range of $42,188 to $60,775, with most new hires starting at $45,000. Our generous benefits package includes comprehensive medical, dental, and vision insurance, as well as paid life insurance and disability coverage. We support a healthy work-life balance by providing 12 paid annual holidays and 16 days of paid time off for new hires, alongside a robust retirement plan with an employer match.

Join Our Vision

If you are ready to apply your seasoned expertise to a role that offers both technical challenge and profound community impact, we invite you to apply.

This is a 40 hour a week, non-exempt hourly, on-site position.

Join us and Make a Difference in the Lives of Youth in Our Communities!

Northern Star Scouting is an Equal Opportunity and Veteran Friendly Employer