Assistant Property Manager

Assistant Property Manager The assistant property manager provides management, direction, and leadership along with the Property Manager to ensure the property is maintained and operated in accordance with KWPM objectives. The position is responsible for the overall operation of the property, including managing and developing team members. Duties and Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Schedules and organizes complex activities such as meetings, conferences and department activities. Organizes and prioritizes large volume of information and calls. Acts as a liaison with other departments and outside agencies, including District Managers, Vice-Presidents, Board members, and Chief Engineers. Handles confidential and non-routine information and explains policies when necessary. Coordinates division of workload with the administrative assistant of the property. Maintain, update, type, and coordinate account information in computer database. Coordinate and track important dates and meetings, such as annual and budget meetings. Ensure that all communication is handled in a professional and courteous manner from the team on site. Also ensures that phone messages and e-mails are responded to appropriately and within a 24‑hour business window. Ensure that all mail (FedEx, UPS, USPS) is picked up daily in a timely manner. Assist with producing minutes for Board Meetings. Assist with preparation of the Board Agenda’s and Board Packet. Responsible for coding and entering all invoices for the community. Work closely with Committees and each Committee Chairperson. Assist with gathering quotes & proposals for projects for the community. Daily management of the office staff and/or other team members on‑site. Supply ordering for Maintenance, Housekeeping, and the Office. Assist in posting all agenda to proper physical locations and to the website. Responsible for keeping Lynk and KWIC information up to date. Ensure Vendor Packets are processed for all Vendors. Monitor Vendor License and Insurance Expirations. Reservation & coordination of conference room events. Supervisory Responsibility Responsible in supervising team members and/or departments at the property. Problem Solving/Analysis Leadership Teamwork Orientation Customer/Client Focus Time Management Technical Capacity Physical Demands The role is largely sedentary but requires occasional lifting, standing, bending and other movements up to 20 pounds. Position Type Exempt (salaried) full‑time. Days and hours will be determined based on business needs of the property. Occasional evening and weekend work may be required. Travel Minimal travel required, generally within city limits for meetings and training. Required Experience and Education Minimum 3 years in a related position. Working knowledge of MS Office Suite. Ability to multi‑task, set, and manage priorities. Excellent communication and listening skills to interact with a diverse and multicultural population. Keyboarding accuracy 45‑50 words per minute. Team‑organized environment competency. Bi‑lingual in Spanish may be required in some communities. Other Duties Duties and responsibilities may change at any time with or without notice. Qualifications Required Skills Problem Solving – Intermediate Oral and written Communication – Advanced MS Excel – Intermediate Behaviors Team Player – Works well as a member of a group. Thought Provoking – Capable of making others think deeply on a subject. Functional Expert – Considered a thought leader on a subject. Detail Oriented – Capable of carrying out tasks with all necessary detail. Motivations Growth Opportunities – Inspired by chance to take on more responsibility. Self‑Starter – Inspired to perform without outside help. Ability to Make an Impact – Inspired to contribute to success. Goal Completion – Inspired by completing tasks. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. #J-18808-Ljbffr